Written Reprimand Sample

Use This Written Reprimand for Employee Attendance Problems

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This sample written reprimand is issued to a non-performing employee so that he or she understands the gravity of the problem that their failure to perform is creating. In a role that requires consistent attendance and every workstation populated, a late employee is a significant factor in completing the work. This written reprimand corrects the behavior of a tardy employee.

Usually, prior to issuing a written reprimand, the employee has received counseling on several occasions from the supervisor.

The written reprimand is an acknowledgment that the counseling is not working. If the employee continues to arrive late for work, after receiving counseling, the reprimand escalates the progressive discipline to the necessary next level.

The written reprimand is one of the steps available to supervisors and managers as they work with employees to correct attendance problems. Attendance problems are a significant factor 

The written reprimand provides documentation for the employer. The written reprimand is a serious call for immediate improved performance by the employee. It is the employer's last ditch effort to make sure that he has captured the attention of the employee. The employer is informing the employee that the seriousness of the performance problem might lead to employment termination.

Written Reprimand for Tardiness

To:

From:

Date:

Re: Written Reprimand for Attendance

This is an official written reprimand for your failure to perform the required functions of your position by attending work on time and as scheduled.

You have arrived over fifteen minutes late for work on four occasions in the past two weeks.

Since timely attendance is a significant factor in serving our customers in your customer service role, this attendance is unacceptable. Phone coverage is scheduled to provide optimum service to customers.

When you arrive late for your shift, we are forced to ask another employee to cover for you.

This entails both an inconvenience for your coworker, and disrespect for his or her schedule, and the creation of overtime expenses for your employer.

You have received verbal counseling and a verbal warning for your earlier tardy and absenteeism problems on several occasions. The verbal counseling is not having the impact that we had expected on your attendance since your attendance on time is not improving.

Consequently, this written reprimand is reminding you of the critical importance of your attending work on time and as scheduled. Attendance at work, on time and as scheduled, is a core requirement of your job description.

Continuing attendance problems will result in further disciplinary action up to and including employment termination.

A copy of this written reprimand will be placed in your official personnel file where you will also have the opportunity to offer a response that we can attach to this written reprimand.

Signature:

Supervisor Name:

Date:

Sample  Written Reprimand Receipt

When providing any form of written documentation about performance failures to an employee, it is highly recommended that the letter of reprimand is accompanied by the acknowledgement of the receipt and understanding of the document.

This receipt is signed by the employee and is also placed in the employee's personnel file.

This eliminates the possibility that the employee can later claim that he or she never saw the letter. This could play a significant factor should litigation arise from a later employment termination. It also provides the employer with the proof that the supervisor actually issued the letter of reprimand to the employee. The following is a sample receipt for the written reprimand.

Receipt of Written Reprimand

I acknowledge that I have received and understand this written reprimand. My acknowledgment does not necessarily mean that I agree with its contents. I understand that a copy of this written reprimand will be placed in my official personnel file. I also understand that I have the right to prepare a written response that Human Resources will attach to the original written reprimand in my file.

Employee Signature:

Employee Name:

Date:

More Sample Letters of Reprimand

Disclaimer: Please note that Susan makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice on this website, but she is not an attorney, and the content on the site is not to be construed as legal advice. The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel. The information on the site is provided for guidance only, never as legal advice.