What Is an Office Clerk?

Job Description

Office Clerk
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An office clerk performs clerical tasks in a school, library, hospital, medical office, government agency, or any business. His or her job is to provide administrative support. Typical tasks include answering and directing incoming phone calls, taking messages from callers, greeting visitors, maintaining records and files, photocopying and scanning documents, sorting and distributing mail, performing data entry, preparing correspondence and reports, proofreading documents and maintaining office supplies.

Alternative job titles for office clerk include office support clerk, clerk-typist or office assistant.

Quick Facts

  • In 2014, office clerks earned a median salary of $28,670 annually or $13.78 per hour. 
  • As of 2012, about 2,984,000 people worked in this occupation.
  • Office clerks are employed in all industries.
  • This occupation has a poor job outlook, at least through 2022. Employment is expected to grow more slowly than average. Opportunities will be best in the healthcare industry.

What Do You Need to Know to Be an Office Clerk?

To get a job as an office clerk, you will have to know how to perform general office tasks. You must be able to use a computer, including word processing, presentation, spreadsheet and database software. You should also be familiar with using typical office equipment like copiers, fax machines and scanners. In addition, you need strong telephone etiquette and customer service skills.

Many jobs do not require more than a high school or equivalency diploma. They provide on-the-job training to new workers. Others will only hire job candidates who have taken courses to learn office procedures and how to use computer software. Look for programs with titles like Administrative Business Technology, Administrative Support and Office Clerical Services at vocational schools and community colleges.

You can earn an associate degree or a certificate.

What Soft Skills Do You Need to Succeed in This Career?

  • Active Listening: The ability to listen carefully to what your boss and coworkers are telling you will allow you to understand and follow instructions.
  • Speaking: You must be able to convey information to others.
  • Time Management: You should know how to prioritize tasks to complete them promptly.
  • Social Perceptiveness: You need to understand why people react as they do and respond accordingly.

The Truth About Being an Office Clerk

  • You will spend most of your day sitting in front of a computer. This could cause back and eye problems, and some studies show that sitting for extended periods of time is bad for your overall health.
  • Your job will be entirely indoors. If you want to spend your day outdoors, you should consider doing something other than being an office clerk.
  • While your job is essential to the functioning of the office, you may also be expected to do menial jobs like making coffee and running errands.

What Will Employers Expect From You?

Here are some requirements from actual job announcements found on Indeed.com:

  • Multi-tasking skills are highly recommended for success in this position
  • Must be a team player and be able to work independently
  • Self-motivated and willing to take initiative toward goals
  • Able to communicate effectively with all members of the team
  • Strong verbal and written communication skills

Is This Occupation a Good Fit for You?

    Related Occupations

     DescriptionMedian Annual Wage (2014)Minimum Required Education/Training
    Secretary or Administrative AssistantPerforms clerical and administrative tasks$33,240HS or Equivalency Diploma
    Library AssistantHelps organize materials in a library$23,910HS or Equivalency Diploma
    Human Resources AssistantProvides clerical support for an organization's human resources department$38,040HS or Equivalency Diploma
    Information ClerkTends to routine office tasks and provides information to customers$37,700HS or Equivalency Diploma/Some College Courses or an Associate Degree
    ParalegalSupports attorneys by helping them get ready for trials and hearings$48,350Bachelor's or Associate Degree in Paralegal Studies

    Sources:
    Bureau of Labor Statistics, US Department of Labor, Occupational Outlook Handbook, 2014-15 (visited October 23, 2015).
    Employment and Training Administration, US Department of Labor, O*NET Online (visited October 23, 2015).

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