Welcome Aboard Letters for a New Employee

Congratulations and welcome aboard
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It’s customary to send a welcome aboard letter to a new employee when they are about to begin a job. This is usually a more informal greeting than the official document offering them the position. In some circumstances, especially in a small company, it could be sent following a verbal agreement.

A new employee might receive a welcome aboard letter from his or her manager, department head, or colleagues.

A letter of this type can serve as an introduction to the people on the team, as well as a way to outline expectations and express gratitude for the new team member’s expected contributions. It might also contain information to help the employee acclimate to the new company, by providing contacts to help them get started in the position.

It’s exciting when someone starts a new job, for the team they are joining, as well as for the new team member. Make sure they know how happy you are that they are becoming a valued colleague, and that you are all looking forward to their arrival. A well written letter can help them to feel welcome from the outset, which will help them transition comfortably into their new position.  

What to Include in the Letter

You will begin with your contact information, the date, and the new employee’s contact information, if you are sending a letter. In the case of an email, you will need to begin with a descriptive subject line.

Your salutation should be polite, and as with all business correspondence, you should keep the tone professional.

The body of your letter should express your anticipation of their arrival at the company, including their start date, if you have it. You can then write about pending projects they will be joining, or what their duties are expected to include.

You might offer introductions to some of the other team members, and can include their contact information in the letter, or offer to in a follow up.

In conclusion, you should let the new employee know that their arrival is being looked forward to by the department, and where to address any questions or concerns they may have prior to their first day.

New Employee Welcome Letter Samples

The following are examples of a welcome aboard letter to send to a new employee.

Example #1

Your Name
Title
Organization
Address
City, State, Zip Code

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Xavier,

I am very pleased that you have accepted our offer, and are joining our team. Your experience and vision will be a great asset to this group, and I know that the team is looking forward to working with you.

Please let me know if you find that you are available to start sooner than the tenth of December, as we are all anxious to get going on the new project we discussed during your interview.

Brian Jones will be your liaison with the other team leaders, and will help get you up to speed on where their projects stand, and how they envision integration of the final product. He is planning to contact you this week, in order to help make your move to Corgu, Inc.

as smooth as possible.

If there is anything we can do for you in the meanwhile, please let me know. Welcome aboard! We are all looking forward to seeing you soon.

Best regards,

Selena McKensie
Human Resources Manager

Example #2 (Email)

If you are sending an email message the subject line of the message can simply say welcome aboard or congratulations.

Subject Line: Welcome Aboard

Dear Mary Beth,

It is with great pleasure that I have the opportunity to welcome you to the advertising team at XYZ Enterprises. We are looking forward to your start date of April 4, 20XX, and anticipate getting right to work on the Autumn campaign.

You should have received all the pertinent HR materials to review. Please return your forms as soon as possible for a seamless transition of your benefits and salary.

If you have any questions, feel free to contact Sue Butler in HR (sbutler123@XYZemail.com, phone # 123-555-1212 X222) or myself.

Regards,

Joe Brown
Advertising Director, XYZ Enterprises
jbrown123@XYZemail.com
123-555-1212 X555

Example #3 (Relocating Employee)

Your Name
Title
Organization
Address
City, State, Zip Code

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Steven,

Welcome to Catalyst Enterprises! We are very happy to have you as a part of our team. The staff here is looking forward to helping you fill the management void we have had for some time.

Your organizational and strategic planning abilities are going to be put to good use as we move into the new fiscal year, and we are eagerly anticipating the positive impact you are going to have here.

Please let me know if we can be of any assistance, as many of us have moved here in the last few years, and can offer suggestions on almost everything from neighborhoods and schools to restaurants and health clubs.

We are a very family friendly company, and look forward to meeting Alice and the girls when you get settled in.

Looking forward to working with you,

Selena McKensie
Human Resources Manager

Read More: New Job Announcement Letters and Email Messages | More New Employee Welcome Letters