Types of Letters With Samples

List of Different Types of Letters With Examples of Each

Businessman making notes at desk
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Do you need to a write a letter for business, professional or employment purposes? The type of letter you will write depends on the circumstances. You may need to write a letter or email message to apply for a job or to contact a client. Or perhaps you need to send an appreciation letter, a business announcement or a resignation or retirement letter.

What to Include in a Business Letter

In some instances, what you include, how you write the correspondence, and the format of the letter will vary.

However, a basic professional letter will include the following:

  • Contact information
  • Greeting
  • A brief introduction
  • The purpose of your letter
  • Closing
  • Signature

If you are mailing a hard copy of the letter include your handwritten signature above your typed signature. If you are emailing the letter, just include your typed signature.

Include all your contact information - full name, address, phone number, and email address - so it's easy for the person you are contacting to respond to you.

When writing the letter, be concise. Two or three paragraphs is plenty. Your letter shouldn't be longer than one page. If you have additional information to share with the reader, offer to discuss it during a call or provide an attachment or enclosure with the details.

Review these guidelines for writing letters and email messages that will get read before you start your letter.

Types of Letters With Examples

Review this list of a variety of different types of letters and email messages with examples of each including appreciation letters, cover letters, job application letters, employee letters, reference and referral letters, thank you letters, and more letter examples and templates.

Use the samples as a starting point for your own letters, then customize your letters so they fit your personal and professional circumstances and reasons for writing.

Here's a list of letters with many samples, examples and templates for each type of letter.

A - E

F - M

N - Z

More Letter Samples
Letter samples for job seekers and employees, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples.

Letter Templates
Employment letter templates including cover letter templates, resignation letter templates, thank you letter templates, and other employment related letter templates you can personalize to create your own letters.

Letter Writing Tips
When you are writing letters, your letters and your email messages need to be clear, concise, grammatically correct, proofread thoroughly, properly formatted, and error-free. Here are letter writing tips and advice for writing correspondence which will help you make the best impression.

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