5 Reasons Time Tracking Is the Right Choice

Man looking out of window
Catching the early sun. Ezra Bailey/Taxi/Getty Images

Do you remember how many times you and your team felt overwhelmed because of the workload? How much did it cost you to force yourself to work, despite the lack of energy? It is so easy to blame your tiredness on stress and having so many things to do within the day. But maybe the truth is somewhere else?

Of course, those two factors I just mentioned are contributing to your difficult situation (and that of your team members too).

Instead of complaining, find the answer to solving this issue by looking at your time management skills. Ask yourself: how much time do you waste every day on work-related stuff like checking emails, answering phone calls or unproductive meetings?

Thanks to technology you don’t have to work it out by yourself. Gone are the days of having to manually log your time in a notebook in 15-minute increments if you wanted to have any idea about how you spent your day. Today time tracking apps like TimeCamp will do it for you. All you have to do is to choose the appropriate time-tracking software for you.

But outside of not needing to manually log time, what are the reasons for using time tracking software at all within your daily routine? Let's look at the 5 reasons why time tracking is a smart choice.

1. It Makes It Easier to Bill Time Correctly

We all know that the payment issues are a little tricky — most of us have had problems with being paid at least once in our lives.

That’s why time tracking software was invented: to make this process easier.

It is good both for the employer and employee (and, in other cases, for company and customer as well), because the tool tracks time for all the activities of the day based on the estimated hourly rate. What is more, you can make it virtually transparent so the user doesn't even have to click to switch the timer on.

In TimeCamp automatic time tracking picks up they keywords in your documents so the team member who uses it on his or her computer or mobile devices doesn’t have to switch between the tasks to start time tracking. The tool is tracking activities through the keywords in the work you are doing online, such as typing documents or reading emails.

And afterwards, thanks to linking the time tracking with invoicing features, an invoice with detailed data is ready to show the customer how long the project took and how much money it costs.

2. It Makes You a Better Project Manager

Integrating time management with your other tools, such as bringing time tracking into Asana or Trello, can save you time as a project manager, freeing you up to do more of the managing of the project.

The right tools, combined, allow you to estimate your project costs more effectively because you can overlay the project plan with the cost per hour, and with those two pieces of data you can work out the probable project budget (there's more advice on creating a project budget here).

That makes you a better project manager because you’ve got more of your project under control and able to managed effectively and transparently.

After all, project time management is something that all project managers need to work on during their projects. Why not make things a bit easier with some tools to help?

3. It Helps You Avoid Distractions

It is obvious that if you use time tracking, you will be more focused on the tracked task, because there’s the feeling that someone is watching. Your principal or client has a clear view of what you’re currently doing, so you feel obligated to do it — as you should.

Time tracking helps you to stay away from all the things that distract you every day — unproductive breaks spent on protracted meetings or checking Facebook twice every ten minutes.

The one thing that you can see clearly with time tracking is the purpose of the activity. If you don’t reach that then you don’t deserve a break.

4. It Raises Transparency

This reason is strictly connected with another important time tracking feature — reporting.

For every task and project, you get detailed reports out of time tracking software. This helps identify where there is the most wastage.

Read Next: 5 Essential Project Reports

Reports can also help you identify where you need to be spending more time: on those important activities that help drive your projects forward strategically. You’ll easily be able to spot if you spend a lot of time on tactical initiatives and not enough on the big picture, vision work that helps your team come together and perform highly under your leadership.

5. It Proves the Resource Situation

Have you ever asked for another resource on the project team only to be told that your manager doesn’t feel it is really necessary? A good employer shouldn’t ignore his employees when they are feeling overwhelmed, but when you are really busy and in desperate need of another pair of hands that’s exactly the time when you don’t have a moment to spare to justify why another person is required.

Time tracking helps the team prove that sometimes the problem is that it’s just too much work for not enough people. Detailed reporting showing progress and hours worked can quickly provide input into the business justification for extra resources on your project. Effective resource planning can save you time as well, so when all your tools work together you can be more effective all round.

Time tracking helps us to be more efficient at work, recognize the distractions and eliminate them. It increases productivity in a simple and obvious way by just pointing where we waste time the most. Don’t hesitate, start tracking time and saving money!

This is a guest article from Paweł Kijko, CMO at TimeCamp.