The Museum System (TMS) Collections Management Software

Woman on computer in museum
John Lund/Marc Romanelli/Getty Images

What Is It?

The collection management program "The Museum System (TMS) is open architecture, so collection data can be easily and seamlessly integrated with other management systems through either Oracle or Microsoft SQL Server."

TMS is a collections management software designed for art museums, art galleries, corporate and private art collections, and for artist studios and estates to archive and keep track of their art collections.

"Collection information is divided into ten integrated modules, or record types: Objects, Constituents, Media, Exhibitions, Loans, Shipping, Bibliography, Events, Sites and Insurance. Since the modules are interlinked, information is entered once, remaining consistent and accessible."

Product Details

"The Museum System (TMS) is a “client/server” application which operates with the following database management systems:

  • SQL Server 2005 (with latest SQL Server service pack applied)
  • SQL Server 2008 or 2008 R2 (with latest SQL Server service pack applied)

Note: TMS databases on SQL Server 2005 should run on Compatibility Level 90 with the “SQL Native Client” ODBC driver. With SQL Server 2008, the TMS database should run on Compatibility Level 100 with the “SQL Server Native Client 10.0”.

  • Oracle 10g Standard or Enterprise Edition (version Patch 14 or higher)
  • Oracle 11g R2 Standard or Enterprise Edition (

    Your choice of a database management system will determine which server operating system to use. Microsoft SQL Server operates only under Windows Operating Systems. Oracle will, however, run on a variety of different operating systems, such as UNIX, Windows, and Novell NetWare. Licenses for supported operating systems and database servers must be purchased and installed separately, prior to the installation of TMS."

    Is it Free?

    TMS needs to be purchased. Besides the initial fee, there is an annual maintenance fee. Contact GallerySystems for their price list.

    Company Info

    According to their website: "TMS is the cultural sector’s leading collection management system. Developed in partnership with museum professionals, TMS streamlines the way you capture, manage and access your collection information."

    "eMuseum is a web publishing tool kit that integrates seamlessly with TMS and other collection management systems to dynamically publish information to your website, intranet and kiosks."

    Contact Info

    GallerySystems, Headquarters, New York: 261 West 35th Street, 12th Floor, New York, NY 10001, Tel: (646) 733-2239

    Offices in London, Barcelona, Berlin and California