Thank-You Phrases, Wording, and Message Samples

Hand Written Thank You Note
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Writing a thank-you note is a lovely gesture to express your appreciation for any occasion. In the business world, a thank-you note could be the difference between getting the job, the client, or the contract, and being passed over. Thank-you notes can solidify the impression you left with the interviewer and make you stand out from the competition.

Words and Phrases to Use to Say Thank You

When you're writing a thank-you note, choose a phrase that fits the reason that you are saying thank you.

Tailor your thank-you notes to the circumstances. If someone has helped you at work, on a project, or with a problem, let them know you appreciate the assistance. If you are sending a job interview thank you note, thank the interviewer for his or her consideration. If someone gave you career advice or a tip on a job opening, tell them you appreciate the guidance. When you're sending a personal thank-you letter or message, simply stating your thanks and appreciation is often all you need to do.

Here’s a list of phrases to get you started:

  • I am grateful for your help
  • I am so very thankful for your time
  • I appreciate the assistance
  • I appreciate you
  • I appreciate you taking the time
  • I appreciate your consideration /  guidance / help / time / appreciate
  • I sincerely appreciate
  • I wanted to thank you as soon as possible
  • Many thanks for the opportunity
  • Many thanks for your assistance
  • Many thanks for your time
  • My best wishes
  • My sincere appreciation / gratitude / thanks
  • My thanks and appreciation
  • Please accept my deepest thanks
  • Thank you for spending time with me
  • Thank you for taking the time
  • Thank you for taking the trouble to help me
  • Thank you for the help
  • Thank you for your assistance / consideration / encouragement / guidance / support /  thoughtfulness / time 
  • Thank you so much
  • Thank you very much
  • You have my gratitude

The Benefits of Sending a Thank You Note

When you're job searching, you'll have many different opportunities to say thank you to those who help you, and to prospective employers.

For example, when you write a thank-you note after an interview, the gesture shows appreciation for the employer’s interest, reiterates your enthusiasm and interest in the job opening, and reminds the employer about your qualifications and experience. Thank-you notes are a good opportunity to bring up something you may have forgotten to mention during the interview, or follow up with additional information that the employer has requested.

Usually, an interviewer will explain next steps in the process and when to expect to hear back from the company. If they did not discuss this, or you have yet to hear from them, use your thank you letter as an opportunity to follow up. Doing so in a thank-you note can express your gratitude and show your unwavering interest in the position while simultaneously checking in on the process.

Review Thank You Note Examples

Thank you notes can be handwritten, typed, or emailed, depending on preference and circumstance. Thanking someone for acting as a reference for you, or for letting you shadow them at their job doesn’t require the immediate delivery that an interview thank you would, especially when the hiring process is going to move along quickly.

Timing is almost as important as what you say. An email will make an immediate impression. That's key if you're in contention for a job, especially at a medium-size to large company. If time isn't of the essence, consider sending a handwritten card or note. That gives the reader a tangible reminder of your appreciation. A small business or personal colleague may look kindly on a handwritten letter, while a corporate contact will probably expect, and prefer, an emailed note.

Review thank you-note samples for a variety of situations, and then choose an appropriate phrase to include in your personalized thank you note.

More About Saying Thank You: Thank You Letter Writing Tips | Employee Thank You Letters | Top 10 Thank You Letter Tips