Format for Writing an Interview Thank You Letter

Thank You with Pen
Copyright T_kimura/E+/Getty Images

When you write a thank you letter after a job interview, it's important to include information on why you are a strong candidate for the position.

Your thank you letter is an opportunity to reinforce your candidacy for the job as well as to show your appreciation for the interview. Here's how to format a thank you letter, so you make the best impression.

Thank You Letter Format

Contact Information: (Your contact information)
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Contact Information: (The person you are writing to)
City, State, Zip Code


Dear Mr./Ms. Last Name:

Body of Thank You Letter:

When writing a thank you letter, keep your letter simple and focused. Single space your letter and leave a space between each paragraph. Left justify your thank you letter. Use a plain font like Arial, Times New Roman, or Verdana. Select a font size of 10 or 12 points.

The first paragraph of your letter should thank the hiring manager for taking the time to interview you.

The second paragraph of your thank you letter should include the reasons why you are a strong candidate for the position. List specific skills that relate to the job you interviewed for.

If there is information about your qualifications that you wish you had mentioned during the interview, but didn't get a chance to discuss, use the next paragraph to explain.

In your closing paragraph, reiterate your appreciation for being considered for the job and let the hiring manager know you are looking forward to hearing from him or her soon.

Leave a blank line after the salutation, between each paragraph, and before the closing.


Best Regards,


Handwritten Signature (for a mailed letter)

Typed Signature

Email Thank You Messages and Handwritten Thank You Notes

When the company is making a hiring decision quickly, it's appropriate to send an email thank you message.

That way you'll be sure the hiring manager gets it in a timely manner. Handwritten thank you notes are also an option, when time permits.

Writing Thank You Letters
How to write a thank you letter including who to thank, what to write and when to write an employment-related thank you letter.

Thank You Letter Samples
Thank you for a job interview, internship thank you letter, thanks for the informational interview, thanks for job search help and a variety of additional interview thank you letter samples.

Job Interview Thank You Letter Tips
Group interview letters, timing, proofing and more employment thank you letter suggestions.

Thank You Letters
Thank you letter samples and other job search correspondence.

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.