Thank You Letter for Referral

Businesmen shaking hands in conference room
Buero Monaco / Taxi / Getty Images

Whether you are an entry-level job candidate or an experienced professional advancing on your career ladder, it’s important to develop and maintain lasting relationships with colleagues in your industry. Even in today’s job market, what used to be called “the old boys’ network” is alive and well; often having a professional contact willing to refer you for a desirable job position can make the difference in whether you score an interview or not.

Thus, it’s vital to properly and formally thank those who have taken the time and used their influence to provide you with a positive referral. Here are examples of a thank you letter you can send (via email or mail or LinkedIn) to a person who has referred you for a job.

When you write the letter or email message, be sure to give the person a status update on your application or job offer, as well as thanking them sincerely for the referral.

If you are sending an email thank you message, there is no need to include your return address or your contact's address. Utilize a clear subject line (Ex. “Thank you from YOUR NAME”) and list your contact information in your signature.

You should base your decision upon how to address the recipient according to how well you know them. If you have known and communicated with them frequently, it’s fine to address them by their first name. If, however, they have been your supervisor or college instructor within a formal, conservative setting, use “Mr.

/ Ms. / Professor” followed by their surname.

Keep in mind that these samples are provided simply as examples – rather than merely copy-and-pasting them, you should tailor them to reflect your own circumstances and personal tone of voice.

Also see below for an example of an email thank you letter for a referral.

Thank You Letter for a Referral

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr. Jones,

Thank you so very much for referring me for the Junior Accountant [or, insert other job title] position at ABCD. I am grateful for the time you spent reviewing my application and recommending me for the job.

I wanted to share with you the exciting news that I have been selected for an in-person interview with ABCD’s hiring manager next week. When she called me to set up a time for this interview, she specifically mentioned how impressed she was by the referral letter you wrote on my behalf.

Again, thank you so much for your help. I greatly appreciate the assistance you have provided me; I’ll keep you posted on how the interview goes!

Sincerely,

Your Name

Thank You Letter for Referral Email

Subject: Thank You from Dave

Dear Tim,

Thank you both for alerting me to the recent job opening at your company and for voluntarily offering to provide your hiring committee with a referral on my behalf. HFT Industries has a wonderful reputation as an industry leader, and I really appreciate your confidence in me.

I think my interview with Stanley went well, and I expect to meet with Sheila later this week for a second interview.

Stanley’s description of the company and of what my responsibilities would encompass should I be hired solidified my deep interest in joining your team. I'll keep you posted as I go through the hiring process.

Again, thank you for your support – fingers crossed that we may soon be colleagues at HFT Industries!

Dave Jones

More About Thank You Letters

Writing Thank You Letters
Follow this link for advice about how to write a thank you letter, including who to thank, what to write, and when to write an employment-related thank you letter.

Job Interview Thank You Letter Tips
Here you can find tips for structuring group interview letters, timing for submission, proofing techniques, and more employment thank you letter suggestions.

Thank You Letter Samples
These examples include a thank you note for a job interview, internship thank you letter, thanks for the informational interview, thanks for help, and a variety of additional interview thank you letter samples.