Sample Thank You Letter for an Introduction

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After a job interview, it’s important to write a thank-you letter (or email) to convey your thanks to the interviewer or interviewers. This shows that you appreciate their time and effort, but beyond that, it establishes that you know how things are done.

Arguably, the most important reason to send a thank-you note is because that’s what the rules of business etiquette dictate. Fail to follow the rules, and the hiring manager will wonder what else you don’t know to do.

Will you know how to conduct yourself with clients, work as part of a team, adhere to corporate policy? Sending a thank-you note is an indicator that you know how to behave professionally. It’s polite, but beyond that, it’s a good sign.

Sending a thank-you is also an opportunity to reiterate why you’re the best fit for the position. It’s an additional chance to make sure that your best qualities stand out in the interviewer’s mind, and to make a good impression. This is especially useful if you’re afraid that some of your message didn’t land during the interview.

How to Write a Thank-You Letter

  • Send your thank-you letter right away – within 24 hours if possible. Write down your impressions directly after the interview, while they’re fresh in your mind, and use these details to personalize your note.
  • Use your note to answer any questions that you think the hiring manager might have and to emphasize qualities that differentiate you from the competition.
  • Reiterate your interest in the role, and thank the interviewers for their time.
  • Consider the culture of the organization when deciding how to send your notes (i.e., as individual notes or a group letter, via email or LinkedIn or handwritten letter, etc.) Does this seem like an organization that would value personalized, handwritten letters, or will an email do? If you had a group interview, did the interviewers meet as a group or interview you one at a time?
  • Don’t try to negotiate salary in the thank-you letter. Keep your message focused on the role and your interest in it. There will be plenty of time to negotiate salary once they’ve decided to extend an offer.
  • Avoid grammatical or spelling errors. Have a trusted friend proofread your message before you send it. Even professional editors have trouble catching their own mistakes once they’ve made them.
  • Send your note even if you’re not interested in the role. Respectfully withdrawing your application is polite and gives the hiring manager a good impression of you going forward. You never know when you might want to apply for another role at the organization – or when you might run into one of the interviewers again at another company.

Here is a sample letter you can send (via email or mail or LinkedIn) to a person who provided an introduction.

Sample Thank-You Letter – Introduction

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Email

Date
Name
Title
Organization
Address
City, State, ZIP Code

Dear Simone,

Thank you very much for introducing me to Theodore Mannix of Cryptic Industries. He has been very helpful to me during my job search, and has even offered to put me in touch with some of his colleagues.

I am hopeful that through these new contacts, I will find a new position soon.

Your help and support during this search is greatly appreciated. Having someone with your knowledge and experience to confer with has made me feel much more confident in this difficult market.

Respectfully Yours,

Bob

Sending a Thank-You Letter By Email

In most cases, it’s perfectly appropriate to send your thank-you letter by email. Doing so has several advantages over an old-fashioned paper letter, not least of which is speed – you can send your message directly after your meeting, without even waiting for mail delivery.

Depending on your email program, you might also be able to get confirmation of receipt. (Technically, this is possible with a physical letter, but there’s sending a thank-you note as “return receipt requested” feels considerably more aggressive and less polite than turning on an email notification.)

Your email message should contain the same basic information as a regular thank-you letter, with a few exceptions – there is no need to include your return address or your contact's address, for example. Instead, list your contact information in your signature.

You should also keep in mind that online readers tend to have shorter attention spans than letter readers. Keep your email short and to the point. 

Thank You Letter Tips

Writing Thank You Letters
How to write a thank you letter including who to thank, what to write and when to write an employment-related thank you letter.

Thank You Letter Samples
Thank you for job interview, internship thank you letter, thanks for the informational interview, thanks for help, and a variety of additional interview thank you letter samples.