Thank You Letter Example for an Administrative Interview
One of the most important things you can do following an interview for an administrative position is to say thank you. A thank-you letter gives you the opportunity to reiterate your interest in the job, and follow up on any details you left out or that might benefit from clarification.
Beyond that, it’s just polite. Remember that hiring managers aren’t just looking for qualified applicants when they’re interviewing candidates – they’re also looking for someone who will fit in with the team.
Sending a thank-you letter shows that you’re considerate and know how to behave in a professional setting. It could mean the difference between a job offer and losing out to the competition.
What to Include in the Letter
Your letter should begin with your contact information, followed by the hiring manager’s contact information and the date, if you are sending it via the mail. For an email, the subject should be clear: Thank You - Your Name, Thank You - Administrative Assistant Interview, or even just Thank You, if the company is quite small.
Use a polite salutation, such as Dear, followed by Mr./Ms. Lastname, or their first name if that was how they were introduced. Then you can thank them for their time, for the interview, and for letting you know more about the position. It’s good if you can follow with some examples of skills that you have that will fit in well at the company, and how eager you are to put them to use in the position.
In closing, you can stress your appreciation for their consideration, and offer to provide additional information or clarification. Use a professional closing such as Regards or Sincerely, and then include your name and signature for a written letter, and your name and contact information in an email.
Here is an example of a thank-you letter for an administrative position that you can customize to send to the person who interviewed you.
Thank-You Letter Example for an Administrative Position
Dear Mr./Ms. Lastname:
I truly appreciate your taking the time out of your busy schedule to interview me for the Administrative Assistant position open in your department.
Thank you for talking to me about your department and its role in the larger corporation.
I believe that my skills and experience make me an ideal candidate for this position. I am adaptable to my work environment, and I'm sure that I would fit in with your department easily. I bring enthusiasm and attention to detail to any job I do.
After our interview, I am even more interested in this position. The information you shared with me about the responsibilities and opportunities match very well with my achievements and goals. If you need any additional information, please feel free to call or email me at any time.
Thank you for your consideration for this position.
Thank-You Letter Tips
There are a few things to keep in mind when you are writing your thank-you notes. If you are interviewed by more than one person, it can be a nice gesture to send a personalized thank-you note to each person.
If you are interviewed by a panel or group, you may choose to just send a note to the leader of the meeting.
Be sure to humbly thank them for their time and consideration, and try to make different points in each letter, so that your keen interest in the job is apparent. This is your opportunity to solidify your qualifications, and make sure that your most important skills are highlighted.
Include your willingness to meet or speak again, and leave your contact information.
How to Send Your Letter
Most often, you will send your letter via email. It’s quick, and you’ll make sure that your follow-up is received before the hiring manager has had time to forget the terrific impression you made. In an email, there is no need to include your return address or your contact's address – just be sure to include your contact information after your signature.
There are times when a formal thank-you letter is more appropriate. If you decide to send a letter, either through the mail or as an attachment, it should be formatted like a business letter. The letter should begin with your contact information, followed by the hiring manager’s title and information. Put the date above your salutation, and then begin your letter.
Your signature on a business letter is not followed by your contact information, but if you are sending it through the mail, it should be followed by your handwritten signature.
Suggested Reading: Tips for Writing a Job Interview Thank You Letter