Post-Interview Thank You Templates

A Thank You Note Sets You Apart From the Competition

Thank you note and pen
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Job searching can be a long and exhausting process. Between applying for new jobs, updating your resume and preparing for interviews, looking for work can feel like a full-time job. In a challenging economy, competition for roles is tough, and it can be difficult to stand out from the crowd. Luckily, there is one easy way to set yourself apart and make an excellent impression: writing thank you notes.


While it may seem old-fashioned, a proper thank you note after an interviewer can only help you in the hiring process. If used properly, you can remind the hiring manager about your skillset, highlights from your interview and emphasize your enthusiasm for the role. If it comes down to two candidates who are equal, a thank you letter may very well be the deciding factor. 

What Do I Include in a Thank You Note?

A post-interview thank you note does not have to be very lengthy. Just a few sentences is sufficient to convey your interest in the position, remind them of your talents and thank them for the time. You want to be gracious and appreciative of the interviewer's time and show that you want to work alongside them as part of a team. 

What Should a Thank You Letter Look Like?

Thank you letters can be sent in many forms; some people like traditional note cards, but if the hiring process is going quickly, you may want to send an electronic version to make sure it gets there in time.


Email is increasingly acceptable, but a handwritten note, if time allows, is recommended. Regular mail is less common and will make a more lasting impression. But if you have poor handwriting, a typed letter is perfectly fine, too. Microsoft makes it easy by offering attractive templates. 

Microsoft interview letter templates are available as a free download for Microsoft Word users, or available within your Word program, to use to create an interview thank you or follow up letter.

Letter template options include interview thank you letters, request for interview letters, and interview confirmation letters.

There is also a smaller selection of letters stored in the Templates section of Microsoft Word.

To access these letter templates from your computer:

  • Open Microsoft Word, then click on:
  • File>New
  • Templates or New from Template
  • Click on either Templates on Office Online (browse a large selection) or Templates on My Computer
  • Choose "Letters"

To access the  Templates online:

Visit Microsoft Interview Letters, browse the letter templates, then click on the letter title to preview the sample. Click the Download Now button, then follow the instructions to download the letter template to your computer.

More Free Microsoft Templates
Microsoft letter templates are available as a free download for Microsoft Word users, or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank you letters, interview letters, and a variety of business letters.