Thank You Email After Interview Example

Do's and Don'ts for this Critical Thank You Note

Thank you on keyboard
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A lot has changed about the job interview process over the past few years. It's not unusual to be asked to participate in a video interview, to provide links to your social media in order to demonstrate your personal brand, or to do some sample work on spec to prove that you're qualified for the job.

One thing that hasn't changed, however, is the need to send a thank you note to your interviewers, to express your appreciation for the opportunity.

The good news is that you can generally send your note via email.

This has several advantages over the old-fashioned paper-and-ink variety of thank you letter. For one thing, you can send your note right away, the same day if possible, and ensure that it gets to its intended recipients (provided spam filters cooperate). For another, you can do more than remind your employer of your qualities and skills – you can show them off, by including a link to your online portfolio, LinkedIn account, or professional social networking profiles.

An example of what to include in your thank you email follows. Also, review the do’s and don'ts around sending an email thank you note after job interviews to make sure you’re leaving the best impression on the hiring manager.

Example of an Email Thank-You Letter to Send After a Job Interview

The example below will provide you with a template to use for your own thank-you email.

Keep in mind that this sample is only to give you a sense of how to format your email and what information should be included.

Subject Line of the Message: (examples)

Thank You - Assistant Account Executive Interview

Email Message:

Dear Mr./Ms. Last Name:

I enjoyed speaking with you today about the assistant account executive position at the Smith Agency.

The job seems to be an excellent match for my skills and interests.

The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,

Your Name

Email Address

Address

Phone Number
[LinkedIn URL]
[Website URL]

More Examples: Thank You Emails for Phone Interviews

Email Thank  You Do's and Don'ts

Do: 

  • Send your email right away, within 24 hours of the interview, to thank the hiring managers and confirm your interest. 
  • Include all your interviewers or send separate emails to each person who spoke with you. Keep in mind that if you do the latter, your messages should vary somewhat, so that the recipients don't compare notes later and feel like they just got a chain email. (Note for your interview prep: it’s a good idea to gather business cards or make a note of interviewers’ names during the meeting, to ensure that you know whom to address.)
  • Include the name of the position in the subject line, and the words "thank you." This will ensure that the hiring manager sees your response and knows that your email is important.
  • Remind the interviewer of your qualifications, making sure to mention any keywords in the original job listing (or that came up during the interview itself).
  • Offer links to your online portfolios and other professional sites and networks.

Don't: 

  • Stalk your interviewers. One thank you email and a follow-up a week or so later are more than enough. Beyond that, you're not recommending yourself, you're stressing them out. Remember that your goal is not only to show the hiring managers that you’re qualified, but to convince them that they want to work with you. Repeatedly hounding them with follow-up emails won’t build your case.
  • Send anything that makes you look bad. This includes personal social media profiles that contain unprofessional pictures or behavior. Err on the side of caution when determining this. You might see nothing wrong with a photo of you enjoying a margarita on a tropical vacation, but your hiring manager might feel differently.
  • Be too casual. No memes, internet acronyms, etc.
  • Send misspelled, grammatically incorrect emails, or anything that hasn't been proofread by a trusted friend. Even professional editors make mistakes when they try to work on their own. Get another set of eyeballs to look over your work before you hit "send."

More Tips for Sending Your Message: How to Format an Email Message | How to Follow Up After an Interview | Tips for Writing Interview Thank You Notes

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