Steps for Settig Up Memorized Payees in Quicken

Make Entering Financial Transactions Faster

Set up memorized payees in Quicken so that your transactions download with the correct categories.
Quicken Memorized Payee Window. Credit: Screen Shot by Shelley Elmblad

When Quicken downloads transactions, it "guesses" what the spending categories should be if you don't have one or more categories set up for a payee. By setting up memorized payees, you can make manually entering transactions faster, and also ensure that the correct categories are associated with downloaded transactions.

Set Up Memorized Payees in Quicken

  1. Bring up the Memorized Payee List in Quicken: Press Ctrl + T or click on Cash Flow, Memorized Payee List.
  1. On the bottom left or at the top of the Memorized Payee List, click on New. The Create Memorized Payee window will open.
  2. Use the drop down list next to Type of Transactions to enter the type of transaction you would typically have with the payee, for example, a deposit or a payment.
  3. Enter the name of the payee.
  4. Use the drop down list next to Category to choose the category or categories you would most likely use for this payee. For example, if the payee is a gas station you may typically use the category, "Auto." If the payee is a department store, you might want to select multiple categories that you would typically use when shopping there.
  5. You do not have to enter an amount to create the Memorized Payee, but doing so is helpful if you usually spend the same amount for transactions with that payee.
  6. Click on the Cleared check box if you want to automatically mark transactions from this payee with a cleared status.
  1. Click OK.

Memorize Payees With Quicken QuickFill

If you prefer to let Quicken memorize payees for you as you use Quicken, use Quicken QuickFill. The Memorized Payee List in Quicken allows you save frequently used information about payees, such as categories, amounts, and memos, in order to avoid entering it with each transaction.

It's convenient to set up Quicken to automatically memorize payees as you use the software. Up to 2,000 payees can be memorized, more than you'll probably ever need. Quickfill preferences give data entry and automatic updating options in Quicken. You can override QuickFill options for individual transactions when you want to.

See the tutorial for setting up Quicken QuickFill preferences to automatically memorize Payees for details.