Simple Letter of Resignation Samples

Lettered cubes on a laptop spelling QUIT
Larry Washburn / Getty Images

Keeping it simple makes good sense when you’re providing notification that you’re leaving your job. Resignation letters don't have to be complicated or offer much in the way of information about why and where you're going. You don't even necessarily have to include a line thanking your employer for the experience.

You do, however, have to be courteous and polite. There's no sense in burning a bridge, even if you hope you never see anyone at your soon-to-be former employer again.

You never know when you might need a recommendation, or who your erstwhile co-workers know in your industry. There's no sense giving them a reason to bad-mouth you to a potential employer.

Quit the Right Way

When it comes to quitting your job, there's a right way and a wrong way to go about it. To make sure you leave on the best terms, do the following:

Give two weeks' notice whenever possible. You can give more time, if you wish, but you're not obligated to do this. It's considered bad form to give less notice, however. By giving this notice, you allow your employer the time they need to find and, possibly, train your replacement. They’ll thank you for it.

Write a resignation letter containing all the pertinent information – e.g., the fact that you're leaving, and when your last day will be.

Clean out your computer (before you hand in your notice). Now is not the time to find out that the company considers storing your thesis on the hard drive a violation of their computer use policy.

Any personal documents need to be deleted. Be sure, however, to leave a list of access codes and passwords where your replacement can find these.

Summarize current projects you will not be able to complete before your departure date. This way, both your current team (if any) and your successor will be able to easily pick up where you left off.

You might also draft a general list of your daily work responsibilities for your replacement to use as a guide.

Don't bad-mouth your boss, your co-workers, or the company, and don’t draw comparisons between them and the new employer you may be joining. Be positive, professional, and polite.

(See more quitting do's and don'ts, here.)

Simple Letter of Resignation (No Thank You)

Use this resignation letter sample when you want to keep it basic and simply want to tell your employer that you are leaving, but, don't want to thank your employer or provide any details regarding why you are resigning:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

Please accept this letter as notification that I am leaving my position with ABCD on September 15.

If I can be of assistance during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Simple Letter of Resignation (With Thank You)

On the other hand, maybe you do want to say thank you – either because you truly mean it, or because you were brought up to have good manners. Unless you really are leaving under a cloud, it’s a smart strategy to say “thank you” for the work opportunities you have been given during your position tenure, as this helps to ensure that you remain on a good footing with the employer you are leaving.

 In this situation, use this resignation letter sample:

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I've recently accepted a position at another company, and so I'm writing today to offer my formal notice that I'll be leaving my job. My last day will be January 15.

I've enjoyed my time with XYZ Corp, and I thank you for all your help and guidance over the past five years. Please let me know if I can be of assistance during this transition.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sending an Email Resignation Message

If you're emailing your letter, here's how to send your resignation email message including when to send it, what to include, and how to format it.

More Resignation Articles and Advice: How to Quit a Job Gracefully | More Resignation Letter Samples | Resignation Letter Writing Tips