Sample Thank You Letters for Team Member

Thanking Team Members for Hard Work and a Great Job

Team of architects having group project discussion
Thomas Barwick / Getty Images

Do you see the efforts of a team and want to encourage and congratulate the members? Or has one employee completed an assignment and you want to thank him or her for a great job? You can use these sample thank you letters for inspiration on how to formally thank a team member in writing.

Sending thank you letters is an effective way to raise team morale and encourage strong and consistent ownership of new and continuing projects.

Especially when your company doesn’t have the resources to award excellent performance with raises or promotions, the formal extension of a simple “thank you” note of sincere praise and gratitude can do wonders in heightening a team member’s confidence and level of job satisfaction. Happy employees who feel noticed and appreciated are productive employees, and this contributes to an upbeat and positive company culture.

Personalize Your Thank You Notes

You should modify these notes to fit the specific project, task, and team composition. Be sure to provide descriptions of the specific contributions you are most impressed by – doing so provides valuable feedback about his or her work performance to an employee. It also inspires them to own and take pride in the particular skills and actions that have contributed to solid project outcomes.

Sending personal notes to each individual is the ideal strategy, as well a general note of thanks to the overall team.

How to Send Your Note

You can send the notes via email or as a card or letter. If the person or team you are congratulating are not your direct reports, you may wish to copy the team's or individual's supervisor as well so that the recipient knows that their good work is being noticed by management.

Sample Thank You Letter for Team Member Doing Hard Work

Subject Line: Thank You for Your Hard Work

Dear Malcolm,

I really appreciate the effort you have put in on your team's current project. Our deadlines for this project having been challenging yet critical. I know you have been putting in a lot of extra time, above and beyond the call of duty, and this has truly helped to ensure that we meet our benchmarks in a timely fashion. I'm so happy to see your hard work resulting in such success!

You are doing a great job contributing your talents and skills to the team. I'm looking forward to seeing the direction in which you are going to take your upcoming projects.

Sincerely,

Gwen

Sample Thank You Letter for Team Member for a Great Job

Subject Line: Thank You for a Great Job

Dear Mackenzie,

I wanted to drop you a note to express my personal gratitude for the effort and extra time you put into the [insert name of] assignment.

There were several points where your excellent problem-solving skills and creativity allowed us to swiftly resolve issues that might have easily escalated into roadblocks. You have done wonderful work in contributing your talents and skills to the project. I'm looking forward to seeing what you can achieve in the future.

Sincerely,

Gwen

Sample Thank You Letter for a Team Leader

Subject Line: Thank You for a Great Job

Dear Malia,

I really appreciate the effort you have put in leading your team's current project. I know you have been putting in a lot of extra time, and you are truly inspiring and getting the most out of the skills and talents of your team members. A number of them have expressed to me their gratitude for the one-on-one guidance and support you’ve provided them, particularly as deadlines loom. I’ve been analyzing your project’s benchmarks, and it’s clear that your great work is paying off in tangible results. I'm so happy to see your leadership yielding such success!

You’ve really proven your mettle as a very talented team leader, and I'm looking forward to seeing the direction in which you are going to take your upcoming projects.

Sincerely,

George

More Employee Thank You Letters
Examples of employee thank you letters to send to an employee who has done a good job, to a boss, to team members, to colleagues, and to others in the workplace whom you wish to thank for their assistance or performance.

Writing Thank You Letters
How to write a thank you letter, including who to thank, what to write, and when to write an employment-related thank you letter.