Sample Thank You and Appreciation Letter to Boss

Letter Example Thanking a Supervisor for Support

man in office
Copyright Caiaimage/Chris Cross/Getty Images

You are not alone in enjoying praise and acknowledgment — everyone craves positive attention, including your boss. So when your manager does something particularly helpful or meaningful, take the time to say thank you with a letter of appreciation. It's the nice, polite thing to do, and most likely, your boss will appreciate the gesture.

When Is It Appropriate to Send a Letter of Appreciation?

There are a few different reasons you may feel compelled to send a letter of appreciation, including when your boss:

  • Lends a hand: If your manager offers your resources or help to solve a problem (e.g., a part-time staffer to help on a project, a new piece of technology, or even a joint brainstorming session).
  • Does a personal favor: Maybe your boss allows you extra leave time or is understanding with days off, even though you're taking them during a busy season. Or perhaps your boss connects you with someone in your field who can help further your career, or takes some time to provide you with personal mentorship or advice. 
  • Gives you a promotion, raise, or bonus: While the extra money or promotion comes from the company's coffers, most likely your boss has been instrumental in some way in recommending that you receive it.
  • Provides an opportunity for advancement: It's not only a raise or promotion that deserves appreciation; your boss sets you up for those measures of success by funneling important projects and initiatives in your direction. Without that trust in your abilities, it's harder to show off your talents.

    As well,  you may want to send your boss a letter of appreciation when you leave the department, or if you leave the company entirely.

    Tips for Writing 

    Of course, when you are writing to your boss to express gratitude and appreciation, you have to be careful with your tone. You want to make sure you appear sincere — and not like a sycophant.

    In your letter, mention why you're writing and provide a specific thank you. Include a complimentary close at the end of your letter, before your name. 

    Here is a sample appreciation letter to send or email to your boss.

    Sample Thank You Letter to Boss

    Dear Name,

    I really appreciate your understanding and support regarding the changes we're making to the project plan.

    I feel that these changes are going to streamline the current project, and facilitate the organization of those in the future.

    Thank you for your confidence in me. I'm sure you're going to be pleased with the results.

    Best Regards,

    Your Name

    Email Appreciation Message To Boss

    If you are sending an email message the subject line of the message can simply say thank you:

    Subject Line: Thank You

    Related Articles

    Continue Reading...