Sample Semi-formal Employee Recognition Letters

Thank You Letters Speak Powerfully about an Employee's Contribution

Business people receive a semi-formal employee recognition letter from their boss during a meeting.
Jose Luis Pelaez Inc / Getty Images

Here are sample thank you letters that an employer can write to an employee to recognize the employee's good work. This is a semi-formal employee recognition letter sample. You can write a semi-formal employee recognition letter in just a few minutes.

Keep in mind that an employee recognition letter is appropriate from coworkers, employees in different departments, managers, supervisors, and executives, as well as from the employee's boss.

Coworkers are more likely to use the semi-formal or the informal style of employee recognition letter.

It feels more comfortable to coworkers to whip off a quick note to praise a coworker's contributions or just general positive presence in the workplace. Semi-formal or informal thank you letters also feel more appropriate to coworkers than a formal recognition letter that employees think the manager or employer should send.

As always with employee recognition and thank you notes, the goal is to encourage more employee recognition in the workplace to telegraph your appreciation. Letters also reinforce the behavior that you'd like to see all employees exhibit. Even in a note from a coworker, the employee receiving the note gets a good look at what coworkers appreciate when they work together.

Following are several sample semi-formal employee recognition letters. Feel free to use them as a model when you write your own recognition letters to employees.

Recognition Letter Sample from the Employee's Product Team Lead

Dear Barb,

Just wanted to let you know how much we appreciated your help with the product release. We would have missed our due date without everything you did to make the instructional language consistent in the manual, the brochure, and on the website.

Our customers will be thankful for the fact that the instructions are straightforward and easy to understand. Even the graphics add to the message and help with the clarity.

I know that you must have had to let other work slide on our behalf so you must be feeling swamped right now. The team thanks you and, I'm sure technical support will thank you when they receive fewer calls about this release. Solid, comprehensive instructions add so much value to the product.

I can't stress enough that we couldn't have pulled this release off without all of your efforts to help.

Thanks so much again,

Amy

Product Team Leader

Recognition Letter Sample from the Employee's Manager

In this letter, the manager says thank you to Paul and also speaks about his career prospects. This is a solid approach to letting an employee know that he has career prospects in your organization. This is important information for most superior employees.

Paul,

I wanted to take a minute to let you know how much I value the contribution that you make in the business development department.

Not only does the outcome from your sales and sales calls always exceed my expectations but you add so much value to our department in other ways.

I recognize that you are the go-to person when the other employees need training or a coworker has a question.

Not just departmental employees rely on you for advice and assistance but when other departments need answers, you are the first person they turn to as well. This says a lot about how your skills and contribution are viewed by your coworkers.

If you are interested, you will be a strong candidate when the next supervisory role opens up in the department. I'm hoping that the next promotion is on your radar, too.

Again, thank you for all you do in the department. You make a tremendous contribution.

Manager's Signature)

Mark Nyoto

Manager, Business Development

Recognition Letter Sample from the Employee's Coworker

Hey Carol,

Thank you for your extra help so that I could get the proposal to the client as requested on time.

With such a short deadline, I would have been hard pressed to both do the research and write the proposal. Your help with the research allowed me to focus on getting the proposal done.

I'll look for an opportunity to pay you back when you could use some help in the future. Always feel free to come to me if you are overloaded and need help.

Thanks once again.

Yours truly,

Joyce 

Sample Employee Recognition Letters