Sample Resignation Letters
Use These Resignation Letters as a Guide When You Resign From Your Job
1. Sample, Simple Resignation Letter
These are sample, simple employee resignation letters to use when you quit your job. Use these letters as templates or examples when you write a basic, simple letter to resign from your job. These are the types of resignation letters that your employer needs for your personnel file.
If your employer is like most, he or she will want official documentation that you resigned.
So, don't be surprised when you tell your manager that you are leaving and the first item requested is a resignation letter for your employee file. Here are your sample letters.
Name of Supervisor
City, State, Zip Code
Dear Name of Immediate Supervisor:
The purpose of this letter is to resign from my employment with Company Name. My last day is (two weeks from the date of the letter).
I wish you nothing but success going forward and will miss working with you and many of my coworkers and customers. My employment with Company Name has been an opportunity to both learn and to contribute. I will take many positive memories with me to my new employment.
Again, best wishes for a positive future. Please call on me if there is anything I can do to help ease the transfer of my work or to help train your new employee.
2. Sample, Simple Resignation Letter
Even a simple resignation letter requires a degree of formality from the employee writing it.
You never know who will have access to your employee file in the future. You never know how your path will cross those who see your resignation letter. But, it signals a lot about you.
I saw a resignation letter that basically said, "Ta ta, I'm outta here, you poor chumps who remain." How does this letter reflect on the professionalism of the person sending it?
It will stay in his or her personnel file for the next 30 years. No matter how unhappy you are with your job, maintain your professional image.
This letter is more complex than the first sample resignation letter.
Name of Manager
City, State, Zip Code
Dear Name of Manager,
I regret to tell you that I have found a new job that will provide more challenge for me and involve learning a whole new field. I am ready for a change and hope that I have made a good decision.
The reason I say I regret to inform you is because I have been very happy here in my job with the Henry Company. I enjoy my coworkers and you've been a supportive boss. I like my work and customers, too.
But, it's time for me to embark on a new challenge to stretch my skills and round out my experience. As we discussed several times, though, a new opportunity was not going to happen for me here this year.
My final day is May 9. I hope that you will allow me to continue to work so that I can close down my work in progress, leave things in order for my coworkers, and make sure you are up-to-date on the status of all of my projects. I will make my leave-taking orderly and helpful.
Once again, I regret leaving you but am excited about the new challenges I will experience.
If you'd like to stay in touch (and my coworkers, too), I can be reached by phone or text message or by email. I will remember you guys and your kindness, always.
Keep your resignation letter simple, straightforward, and professional. It will serve the employer's memory of you well. It marks you as a professional who is worthy of rehire and the provision of references in the future.
More About Resignation
- What to Do When Employees Resign
- Top 10 Reasons to Quit Your Job
- How to Resign From Your Job
- All About Resignation