Sample Resignation Letter

Letter Example to Resign From a Job

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When you are resigning from employment, it's proper protocol to provide your employer with a formal resignation letter for your employee file. See below for how to send your letter by email.

A resignation letter is not the time to share frustrations about coworkers, managers, or the company. Keep in mind that you may someday need a reference from people who will see this letter.

A resignation letter should be simple, brief, focused, and to the point.

There is no need to elaborate on your reason for leaving - keep the letter professional rather than delving into the personal. Simply provide information on when you are leaving and let the employer know you appreciate your time with the company.

Sample Resignation Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.

Thank you for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.


Your Signature (hard copy letter)

Your Typed Name

Sending an Email Resignation Message

If you're going to send an email message to resign, here's information on what to include and how to send your email message.

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Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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