Sample Resignation Letter

Man typing resignation letter
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When you are resigning from employment, it's proper protocol to provide your employer with a formal resignation letter for your employee file. A resignation letter is a way to officially announce your resignation, even if you have already discussed your resignation with your boss and/or Human Resources. Writing a letter is also a courtesy that can help you maintain a positive relationship with your employer.

Read below for advice on writing a resignation letter, as well as a sample resignation letter.

Sample Resignation Letter

Use the sample resignation letter below as a template for your own letter. Be sure to rewrite the letter to fit your particular employment situation.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Tips for Writing a Resignation Letter

It's best to give your boss two weeks notice if you are resigning. If possible, write the letter at least two weeks before resigning your job.

The most important information to include in a resignation letter is the date you plan to leave the company.

This helps ease the transition for the employer, as well as for you. State this date very early in the letter.

You should also let the employer know you appreciate your time with the company. If you were not particularly happy at the company, or if your relationship with your supervisor or colleagues was contentious, you can keep this expression of thanks brief. It's enough to simply say, "I've enjoyed my time at ABC company." or "My two years at ABC company have been a pleasure." 

If possible, offer the employer assistance as they look for a replacement. This help could come in the form of recruiting or training a new employee. You can also offer to prepare transitional documents or share your personal email for questions after you've left the company. It's up to you how generous you want to be.

If you have any questions, including where to leave work supplies or questions about your benefits, you might include these in your letter as well.

A resignation letter is not the time to share frustrations about coworkers, managers, or the company. Keep in mind that you may someday need a reference from people who will see this letter, so it is best to be polite.

A resignation letter should be simple, brief, focused, and to the point.

There is no need to elaborate on your reason for leaving – keep the letter professional rather than delving into the personal.

Make sure to follow proper business letter format in your letter. Include a header with the employer’s name and address, the date, and your name and address.

You should also thoroughly proofread the letter before sending it. Again, you may need to ask for a recommendation from your employer, and you want all your work to be polished.

You should send this letter to your employer, as well as Human Resources so that they have the letter on file.

Your resignation letter is just one part of the process of leaving a job. Here's more advice on how to resign gracefully, from knowing when it's time to quit to essential steps to take before you share the news with your manager and colleagues.

 

Sending an Email Resignation Message

If you're going to send an email message to resign, here's information on what to include and how to send your email message. 

Need More Help?

Still not sure how to write your message? Browse through our extensive collection of resignation letter examples including basic and formal resignation, two weeks notice, no notice, short notice, personal and family reasons, retirement, farewell, and more resignation letter samples, examples, and templates. Reading these samples can help inspire you while writing your own resignation message. 

Suggested Reading: Resignation Do's and Don'ts