Sample Letter Requesting an Informational Meeting

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When job searching, it is often useful to reach out to successful people in your field for advice. Even if you are happy with your job but want to continue to develop your skills, talking with someone successful can be helpful. An informational interview or informational meeting can be a great way to meet people in your industry, and get advice on your career and/or job search.

The following is an example of a letter requesting a meeting to get career advice.

In this example, the letter writer already has years of experience. The writer is reaching out to a successful member of his or her industry.

How to Write a Letter Requesting an Informational Meeting

Below are some tips for how to write a letter requesting an informational meeting:

Introduce yourself. It is always important to begin a letter requesting a meeting with a summary of how you know the person. If you are already friends or close associates, you do not need a long introduction. However, if you do not know the person well, remind him or her how you met (if you did), or how you heard of him or her. If a mutual friend or colleague put you in touch, mention his or her name.

Describe your skills and experience (briefly). Explain your experience and skills as related to your industry. You want to show the recipient that you are serious about your career. However, you also want to keep this section brief.

You may consider attaching your resume for reference, if the reader wants to see more.

Explain what you are looking for. Provide a polite but concrete statement saying what you are asking for. Would you like to meet to discuss the industry generally? Would you like advice on your portfolio? Do you have questions about the person’s company?

However, do not say you want help finding a job, unless this is a cold contact cover letter. The goal of this letter is to learn more about your industry and how you can improve your skills and/or your job search.

Keep it short and professional. Do not go on for too long – keep the letter to one page or less. This person is likely very busy, and does not have the time to read a long letter. That being said, you still want your language to be polite and professional. Be sure to proofread your letter before sending it. Write your letter in proper business letter format. See the sample letter below for an example.

Example Requesting an Informational Meeting

Contact Name
City, State, Zip Code


Dear Mr./Ms. Firstname Lastname,

For the past 10+ years I have followed your career through news events, interviews, and web research. Your dedication to the Fourth Estate and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press, is exemplary.

In addition, I know you were a student at Columbia with John Smith, my journalism professor at Missouri State.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small town newspaper and learned all aspects of getting the paper to the people in a timely manner. I then moved to regional manager for a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I am Chief Correspondent for one of the largest newspapers in the southwest.

I would greatly appreciate an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the journalist field, not only newspapers but other mediums as well.

The week of March 15 - 19, I will be in New York City. I'd like to visit with you and get your feedback on my writing ability, along with suggestions on where my skills would be of the greatest value from your point of view. I do have a portfolio of my work that I will have with me.

Thank you so much for your time. I will call your office to set up a convenient time. I do look forward to meeting you.


Your Signature (hard copy letter)

Your Typed Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

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Read More: What to Do After an Informational Interview | How to Write an Informational Interview Thank You Letter | Cold Contact Cover Letter

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