Why a Thank You Letter Is Imperative After an Interview

Learn How to Write a Great Post-Interview Note With This Sample Thank You Letter

Hand Written Thank You Note
Janice Richard / Getty Images

It would quite a bummer to nail a job interview and then lose out to another candidate only because you didn't send a "thank you" note! It's not just about being polite―a thank you note is a way to get your name back in front of the recruiter or hiring manager's eyes. Keep in mind that these folks are overloaded with names and information. You may be talented and the perfect match, but if the interviewer forgets about you days or even hours after the interview, you'll miss out.

Thank You Letters Are Expected

Sending a thank you letter after every interview within 24 hours is imperative, though you don't have to send one after a phone interview; a brief and polite thank you email will suffice. ​According to a CareerBuilder survey noted on FastCompany.com, 22% of employers are less likely to hire a candidate who doesn't send a thank you note after the interview. Fifty-six percent reported that skipping the thank you note shows the candidate isn’t serious about the position, and an eye-popping 86% believe it indicates a lack of follow-through. 

How to Send a Thank You Letter

Forbes.com, in their article "Send The Perfect Post-Interview Thank You Note," actually recommends that you thank your hiring manager twice―once with a quick thank you note card and a second time in a longer, more substantive email. "Your quick note card thank you shows that you know how to write and how to be polite.

Your more substantive email follow-up can get into the areas you and your manager spoke about in more depth," notes author Liz Ryan.

Sample Thank You Letter

The following thank you letter is an example of how to demonstrate appreciation for the meeting while reminding the interviewer of the skills you'd bring to the position.

Dear Mr. Smith,

Thank you for taking the time to meet with me on Tuesday and to discuss the database manager position at Acme Company, Inc. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs.

I've been thinking about process and mechanics involved in merging your B2B and customer databases in connection your new company acquisition and am excited to share my ideas when we talk again.

Previously I was responsible for overseeing the customer and product databases at Paragon Sporting Goods, and I managed the two existing databases and their subsequent integration seamlessly during the company's merger over the course of two months. I also trained the team to work with the combined database in just two weeks. I'd love to bring that experience to your staff at Acme.

In addition to my qualifications and experience, I bring excellent work habits and judgment to this position. With the countless demands on your time, you no doubt require people who can be trusted to carry out their responsibilities with minimal supervision.

I look forward to hearing from you regarding your hiring decision. Again, thank you for your time and consideration.

Sincerely,

Your Name
Contact Information

Find Your Next Job

Job Search by