Sample Inquiry Letter to Ask About Available Jobs

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Do you know of a company you would love to work for? Even if the organization isn't hiring, you may be able to capture their attention with a well-written inquiry letter.

What to Include in the Letter

The most important thing to know about an inquiry letter is that it needs to be a sales pitch. You need to sell your expertise to the reader and get them thinking about the possibility of hiring you. Your letter should be written in a professional business letter format.

Introduce yourself and your interest in the company in the first paragraph. The second paragraph should include a brief synopsis of your experience, education, and qualifications. Use the third paragraph to ask for a meeting to discuss a possible career with the company.

Also include a copy of your resume to provide more details about your credentials and background.

Options for Addressing the Letter

Who should you address the letter to? There are a few different options. If you know someone at the organization you can write directly to them. If not, who you contact depends on the size of the company. For smaller employers, address your letter to the CEO or the President. The person running the company will likely be involved in hiring decisions.

For a large company, try to locate someone on the management team responsible for the department in which you're interested in working. This is one time when bypassing human resources or a hiring manager can make sense because you aren't applying for a job that has been posted.

Mail vs. Email

Even though most hiring takes place online, when you're inquiring about unadvertised openings or even the possibility of a job being created just for you, an inquiry letter sent by mail has a better chance of getting read than an email message. 

The following letter queries an individual about available jobs at an employer.

Inquiry Letter Asking About Possible Job Openings at a Small Company

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

Date

Contact Name
Title
Company
Address
City, State, Zip Code

Dear Mr./Ms. Contact,

For the past ten years I have followed your career and the success of [Insert name of Employer / Organization] through news events, interviews and web research. Your dedication to the news media and your understanding of the important role journalists play in today's fast-paced information highway, coupled with your belief in the power of the press, is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I left college, I immediately went to work for the typical small town newspaper and learned all aspects of getting the paper to the people in a timely manner. I then moved to a position as a regional manager for a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I am Chief Correspondent for one of the largest newspapers in the southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and abilities would be of the greatest value to the ABD Company, and to inquire about possible job openings with your company.

I will call your office to set a convenient time. I do look forward to meeting you.

Sincerely,

Your Signature (hard copy letter)

Your Name

This second example is good to use as a model when sending an inquiry to a company as a recent college graduate.

Inquiry Letter Asking About Possible Job Openings at a Company (Recent College Graduate)

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

Date

Contact Name
Title
Company
Address
City, State, Zip Code

Dear Mr./Ms. Contact,

As a recent honors graduate in Accounting at the [insert name of university], I am eager to find a position with a Top Ten accounting firm. Since almost the beginning of my academic major studies, I have researched national accounting firms to determine which might provide challenging career opportunities.

[Insert name of firm] is at the top of my list of “dream employers.”

I am thus writing to inquire if you are anticipating needing either intern or entry-level accountants in the near future. Eager to gain “real world” experience, I am willing to work my way up within your organization.

The talents that I can bring to the table include a strong aptitude (as proven by my 4.0 GPA) in the areas of financial accounting, auditing, corporate accounting, management accounting, and business tax accounting. Possessed of a strong attention to detail, I meticulously check and double-check my work to ensure that all reports are correct and ready for submission well ahead of deadlines.

I would be grateful if you would add my name to your pool of potential job candidates; a copy of my resume is attached. Please let me know if I can provide you with any additional information – I would welcome the opportunity to speak with you to learn more about career opportunities at [insert name of firm]. Thank you for your time, consideration, and forthcoming response.

Sincerely,

Your Signature (hard copy letter)

Your Name

More About Inquiry Letters: Inquiry Letter Writing Tips