Sample Informal Employee Recognition Letters

Thank You Letters Speak Powerfully and Empower Employees

Woman is reading an employee recognition letter she has received from her manager and smiling.
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Here are a few sample thank you letters that an employer can write to an employee to recognize the employee's good work. These are informal employee recognition letter samples. The informal employee recognition letter can be written in minutes.

Keep in mind that an employee recognition letter is also appropriate from coworkers, employees in different departments, managers, supervisors, and executives, as well as from the employee's boss.

Coworkers are more likely to use the semi-formal or the informal style of employee recognition letter.

Don't hesitate to thank and recognize your coworkers for their efforts. Just as ​a ​manager can boost morale by praising their employees' successes, individual contributors can boost morale by being kind to their coworkers and praising their successes as well.

You need help to get your job done correctly and if your coworkers know how much you appreciate them, they'll be more likely to help you in the future. See also the top 40 ways to say thank you at work.

Should you copy your coworker's boss on these informal notes that are written to a coworker? Sometimes. A “thanks for your help today” probably not, but in the following samples that mention specific accomplishments and tasks, letting your coworker's boss know can really make your coworker's day.

Sample Recognition Letter

Mark,

I want you to know how much we appreciate the extra time you put in this week to get the new product orders shipped.

The customers were well-served by your extra efforts and the company appears customer-oriented because we delivered on our promised timeline.

Thanks so much again.

Cathy

Sample Recognition Letter #2

Jaysheeri,

It was such a great surprise today when I came in and found out that you'd taken care of running the month end reports while I was out sick yesterday.

I was stressed out, thinking about how I would possibly get these done today, and was relieved to see that you did them. Talk about a great boost to my day!

Thank you again. It's great to know that you have my back when I'm sick. If I can ever do anything to help you out, please let me know.

Thanks,

Holly

Sample Recognition Letter #3

Brian,

Your presentation today was awesome. I think you totally nailed it and even though the clients were pretty silent, I could see by the looks on their faces that they were impressed. I'm pretty sure we'll close this deal because of your hard work today.

I'm super excited.

Thanks,

Rachel

Sample Recognition Letter #4

Amber,

I wanted to thank you for the training session last week. I was dreading going through training for the new HR system. In the past, all technical training has been so dry and boring that I could barely keep my eyes open. To my surprise, your class was not only informative but fascinating. I feel like I really got the information I need to be able to do my job.

Now that I've been using the new system for a week, I'm laughing at why I was so freaked out about the change. Your class really made the transition smooth.

Thanks,

Nicholas

Sample Recognition Letter #5

Hey Martin,

You did a terrific job leading the cloud team through the development of our business plan and go to market strategy. We have finally realized that we shouldn't spend the time developing a product with no business plan that defines who we want to sell it to. We've done this time and time again to our detriment and poor sales.

With the plan that we developed with you, the software developers know what features are most wanted by the real-life customers we identified. Marketing can start immediately to develop the market strategy. This is all new and exciting and a direct result of your amazing ownership and leadership of the planning. Thank you so much.

Carolyn 

Conclusions

As you can see, it doesn't have to be a long letter or filled with technical terms. Just ask yourself, “would I like to receive a thank you note if I had done that?” If the answer is yes, then go ahead and take a couple of minutes to write an email.

Your coworkers will appreciate your thoughtfulness. If you start doing this, you may find yourself receiving this type of note.

If you have a particularly obnoxious or annoying coworker, praising her when she does something good can start to train her to focus more on the positive things and less on the negative things. You can actually affect change in this way.

If you do receive a note such as this, make sure that you save it. When you're writing your self evaluation each year, you can refer to these thank yous and make sure your boss knows about the impact you have had in your organization.

Sample Employee Recognition Letters