Sample Employment Letters: Job Offer, Rejection, and More

Use These Sample Employment Letters as Guides

These sample employment letters will assist you to reject job candidates, make job offers, welcome employees, and more. They are an effective way to stay in touch with every candidate throughout your hiring process. If you want to be an employer of choice who attracts the very best employees, you'll want to communicate with your candidates every step of the way.

These sample letters will help you communicate effectively. Use these sample employment letters to develop the employment letters you use in your organization.

Job Offer Letters

Businesswoman handing job offer letter to the candidate she has selected.
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The job offer letter is provided to the candidate you have selected for the position. Most frequently, the candidate and the organization have verbally negotiated the conditions of hire and the job offer letter confirms the verbal agreements. These sample job offer letters include an executive job offer letter, a mid-career job offer letter, an early career job offer letter, and a sales job offer letter. See sample job offer employment letters. More

Job Offer Letter Sample for an Early Career Employee

Young woman receiving a job offer letter for her early career job.
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Need a sample job offer letter for an employee who is early in her career? There is quite a difference in terms of simplicity, opportunities for negotiation, perks, and benefits from job offers you use for more senior employees. See the sample early career job offer letter. More

Job Offer Letter: Executive Introduction

Three business people negotiating an executive job offer.
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This job offer letter is customized for the high-level director, vice president, CEO  or other employees who will work in your organization at the executive level. Their offer letters are more complex than those received by lower level employees in the organization.

Executive contracts are often far more lengthy as the agreements reached can cover everything from compensation, moving expenses, and signing bonuses to millions of dollars in severance packages and stock options. More

Rejection Letter Samples: Before and After an Interview

Reading a rejection letter when you've applied for a job is painful.
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Need rejection letters for candidates that you need to notify that they were not selected? Here are two samples. In the first, the candidate's application did not  make the cut and so she was not selected to come in for an in person job interview.

In the second sample, the candidate did participate in a job interview but was not considered as qualified as other candidates. Both provide sample rejection letters. More

Candidate Rejection Letter

woman typing a rejection letter on her laptop
Writing Rejection Letters Is Never a Pleasant Task. Klaus Vedfelt/Iconica/Getty Images

Sending a candidate rejection letter to the applicants who were not selected for the job is an extra, but positive step, your company can take to build good will with candidates and establish yourself as an employer of choice. A candidate rejection letter may momentarily make the candidate sad, but it's better for both the employer and the candidate to share official notification. Plus, in an effective candidate rejection letter, you can indicate whether you have ongoing interest despite the fact that you had a more qualified candidate that you hired for this job. More

Sample Rejection Letter: Bad Cultural Fit

Man looking at letters of rejection which are disheartening.
Rejection Letters Are Disheartening. Gianni Diliberto/fStop/Getty Images

The following is a sample rejection letter for a candidate who did not appear to be a good fit for the open position or for your company. More

Candidate Rejection Letter: Would Hire for the Right Job

Rejection letters go to candidates that you liked - but not for this particular job.

Here is a sample rejection letter for an applicant you’d like to hire in your company. You had a more qualified applicant for the current position, but you'd consider this candidate for a different position. More

New Employee Welcome Letter

A new employee welcome letter makes employees smile.

You'll want to send your new employee a welcome letter shortly after he or she has accepted your job offer. This makes the employee feel needed and welcome in your organization. It confirms to the employee that the decision to join your organization was correct and suitable. The new employee arrives for work on day one with positive morale and outlook. See a sample new employee welcome letter. More

Sample, Simple Employee Welcome Letter

Welcome letters make new employees happy.

Here's a simple, sample welcome letter for new employees. This sample welcome letter serves just one purpose. You are welcoming your new employee to your organization. More

Sample New Employee Introduction Letter

How to welcome a new employee to your team with a letter.

This sample new employee introduction letter welcomes the new employee and introduces the new employee to his or her new coworkers. A nice touch for the employee introduction into the company is to schedule an informal time, with food and drinks, for coworkers to greet the new employee. See a sample employee introduction employment letter. More