Sample Email Cover Letter Message to Hiring Manager

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What should you include in your message when you’re sending an email to a hiring manager to apply for a job? An email cover letter should include the same basic information as a written cover letter. The only differences are how you format it and how you include your contact information.

Review guidelines for what to include in an email cover letter message, and a sample message you can use as an inspiration for your own letters and emails.

What to Include in an Email to a Hiring Manager

Subject. The subject of your message should include your name and the job title. For example, Michael Jameson - Marketing Director Position.

Greeting. The message should include a professional greeting. If you have a contact person, use their name. Otherwise, use Dear Hiring Manager.

Body of the Message. Your message doesn’t need to be long, but it does need to capture the reader’s attention and sell them on why you’re a strong applicant for the job. The goal of the letter is to get a job interview, not just to say your resume is attached.

Write two or three paragraphs, carefully matching your qualifications to the job requirements. The closer you match, the higher your chances of getting chosen for an interview.

Closing. Close your message with a professional closing like Sincerely or Regards.

Signature.  Your signature is where you will include all your contact information: full name, address, phone, email, and LinkedIn URL if you opt to include it.

Here’s how to sign a cover letter.

Sample Email Cover Letter Message

Subject: Editorial Assistant Position - Jane Jones

Email Message:

Dear Hiring Manager,

I would like to express my interest in a position as editorial assistant for your publishing company.

As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company.

You specify that you are looking for someone with strong writing skills. As an English major, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with a variety of experience.

My maturity, practical experience, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company, and am confident that I would be a beneficial addition to the 123 Publishing Company.

I have enclosed my resume, and will call within the next week to see if we might arrange a time to speak together.

Thank you so much for your time and consideration.


Jane Jones


Jane Jones
111 Main Street
Town, NY 11111
Cell: (555) 555-5555

How to Send Your Resume With Your Cover Letter

Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send as a PDF or Word document.

More Sample Cover Letters

Cover letter samples for a variety of career fields and employment levels, including an internship cover letter sample, entry-level, targeted and email cover letters.