Sample Absence Letter for Military Leave

Procedures and Policies

Enlisted Female Airforce Soldier
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A military leave of absence is governed by the Uniformed Services Employment and Reemployment Rights Act (USERRA). To qualify, the absence must be a result of service in the uniformed services, which includes the Army, Navy, Air Force, Marine Corps, Coast Guard and the Reserves; Army National Guard; Air National Guard; commissioned corps of the Public Health Service; and any other category designated by the President during a war or national emergency.

According to USERRA, the cumulative time you can be absent from work for military duty and retain reemployment rights is five years.

Procedures for Military Leave

  1. An employee should provide the company with notice of the need for leave as far in advance as possible, unless military necessity prevents doing so. Written notice is preferred, but it's not required by law.
  2. Employees should get a Request for Leave of Absence Form from Human Resources to request a military leave. HR will review and sign the Request for Leave of Absence Form and process any other relevant documents.  
  3. When the employee plans to return to work, he should apply for reemployment with HR as per below.

Here is a sample letter advising an employer about leave from work for military service.

Sample Absence Letter for Military Leave

Dear Mr. Smith:

I will perform active duty with the United States Navy beginning on September 1.

My absence from work for this period of military service is protected by the Uniformed Services Employment and Reemployment Rights Act (USERRA), 38 United States Code, Sections 4301-33.

My last day at work before I begin military service will be August 1.

I do not wish to take paid leave during my absence and I do not want to maintain health insurance coverage during my absence.

I can be reached at the above address and phone number while I am on active duty. If you have any questions about the provisions of the Uniformed Services Employment and Reemployment Rights Act (USERRA) you can contact the United States Department of Labor at 1-866-4-USA-DOL (1-866-487-2365).

Sincerely,

 

Returning to Work After Military Leave

To return to work, reemployment needs to include confirmation of the employee’s good standing with the military and must abide these USERRA provisions:

  • If the absence is for a period of 30 days or less, the employee must report to work on the next full, regularly scheduled workday, plus 8 hours.
  • If the absence spans 31 to 180 days, the employee is required to notify the employer of his intent to return within two weeks following the end of his military service.
  • If the absence runs 181 days or more, the employee has to inform the employer of his intent to return to work within 90 days after the end of his military service.

Sending an Email Message
If you would prefer to email your excuse, here's how to send your email message.

More Absence Excuse Letters
Employees may need to provide an excuse letter when they miss time from work to interview or for other reasons.

Here are more sample excuse letters can be edited to fit your personal circumstances.

Read More: Excuses for Missing Work | Email Message and Letter Work Excuse Examples

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.