Retirement Letter Template and Example

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Review a retirement letter template to use to formally inform your employer that you're going to retire from your job. This template lists all the information you need to include in your letter - contact information, salutation, what to write in each paragraph, and how to close the letter.

Personalize the letter by adding your information to the template, being careful to check for typos and grammatical errors.

Also see below for a sample of a completed retirement letter that is ready to share with an employer.

Retirement Letter Template

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address


Employer Contact Information

City, State, Zip Code


Dear Mr./Ms. Last Name:

First Paragraph of Retirement Letter
The body of your letter letter advises your employer that you will be retiring and gives the effective date of your retirement.

Middle Paragraph:
Use the next section of your letter to thank your employer for the opportunities provided during your tenure with the company.

Final Paragraph:
Finish your letter by offering to provide assistance during the transition.

Complimentary Close:

Respectfully yours,

Your Signature (hard copy letter)

Your Typed Name

Retirement Letter Example

Enid Baker
Hatch Library
87 Felix Ave.
Charleston, SC 29401

Dear Ms. Baker,

I write this letter to announce my formal retirement from Hatch Library as reference librarian, effective as of February 15.

I would like to thank you for all the great opportunities you have given me as an employee at Hatch Library. I have enjoyed working with and learning from my colleagues for the past twenty years, and am ready to move on to the next phase in my life.

Please let me know if I can be of any assistance during this transition.


Barbara Schultz

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