Subject Lines for Resignation Email Messages

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When you resign from your job via email, it's important to use a subject line that is very clear. Ideally you should send your resignation email two weeks before the date you intend to resign.

Especially if you are giving no notice or short notice, however, you want your resignation email message to be opened and read by your manager immediately. Your manager gets dozens of work related emails a day, so make sure s/he can recognize the importance of yours.

If it’s at all possible, you should resign from your job in person. Try to make an appointment with your manager for a quiet, non-stressful time, and prepare what you want to say in advance. Giving two weeks’ notice before your departure is considered standard (and may well have been required by the terms of the employment contract you signed when you were initially hired). A timely, proactive face to face conversation with your boss can leave him or her with a positive impression of you as an employee.

When You Need to Resign by Email

There are, however, many reasons you may prefer to resign via email. Even if you work remotely, it’s a good idea to try to speak on the phone with your manager about your resignation, but in some cases that’s just not possible. There may be an uncomfortable situation at work, your supervisor may be reachable only by email, or you may need to give immediate notice.

In that case, make sure your resignation email is as professional as possible.

Review these email subject line examples, as well as the advice that follows on how to resign via email.

Resignation Email Subject Line Examples

Subject: Resignation - Your Name
Subject: Notice of Resignation - Your Name
Subject: Resignation Effective Immediately - Your Name
Subject: Resignation Date - Your Name
Subject: Resigning as of Date- Your Name
Subject: Pending Resignation - Your Name
Subject: Resignation Announcement - Your Name
Subject: Retirement Announcement - Your Name

What to Include in Your Message

What you write in the body of your resignation email is important, too. Begin with a formal salutation, such as “Dear Mr. Smith.”

Maintain a professional tone throughout, and resist the temptation to make negative comments, even if the reasons for your departure aren’t entirely positive. Remember that, if you have previously maintained a good rapport with your manager and your work performance has been strong, he or she may be willing to serve as a reference for you in the future if you leave on a good note.

Be sure to include your last date of work and briefly mention why you are resigning.  If you have a negative reason for leaving, use a euphemism such as ”pursuing new opportunities.”

If you aren’t leaving immediately, it’s always good to offer to help with the transition, and/or to help train your replacement. To heighten the positive tone of your resignation announcement, express appreciation for the opportunity and the experience you gained while at the company, providing a few examples if possible.

Use a professional closing, such as “Sincerely,” followed by your name and contact information.
Remember that your email resignation will become part of your permanent record at the company.

Make sure that it is polite, well-written, and free of grammatical and typographical errors. You should do what you can to make sure that all the paperwork in your HR file is professional and positive, from your initial application, cover letter, and resume, to your resignation letter.

It is always in your best interest to leave a job on the best possible terms. You have no way of knowing when you might encounter former colleagues, or in what capacity. The last thing that you want to do is to give them reason to speak ill of you to potential or future employers.

Review these resignation do's and don'ts for tips on resigning properly.

Email Resignation Message Examples

When you're not sure what to write in a resignation email message, review these sample messages then tailor them to fit your personal circumstances:

Conducting yourself politely and professionally will help ensure that you are remembered as an asset to the company.