Resignation Letter With Thank You

A woman holding a thank you card
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When resigning from a job, it is always a good idea to leave on a positive note. After all, you might need to ask your employer for a reference or letter of recommendation.

One way to leave on a positive note is to write a polite, professional resignation letter in which you thank your boss for your time at the company.

Read below for tips on writing a resignation letter, as well as two sample resignation letters.

In the first resignation letter example, you confirm that you are leaving and thank the company for a rewarding experience. In the second letter example, you say thank you and offer to provide assistance during the transition.

Tips for Writing a Resignation Letter

Tell your boss in person. Whenever possible possible, tell your boss about your plan to resign in person first. Then, follow up with an official business letter.

Choose a letter when possible. Send a hard copy letter after you speak with your boss. Send a copy to both your boss and the human resources office, so that the letter goes into your file. However, if time is of the essence, you can send an email instead. You can send the email to your boss, and carbon copy (cc) the email to human resources.

Follow business letter format. Make sure to follow proper business letter format in your letter. Include a header with the employer’s name and address, the date, and your name and address.

If you are sending an email, read here for tips on writing a professional email.

State the date. In the letter, state the specific date you plan to leave work. Try to give at least two weeks notice. Two weeks is considered the standard amount of time for giving notice. If you need to leave sooner, read here for information on how to resign with no notice.

Keep your reasons brief. You do not have to go into detail as to your reasons for leaving. You might simply say, “I was recently offered a new position” or, even more simply, "I am writing to confirm my resignation." You may choose to provide a bit more information (for example, the name of the company or the position, or the reason you are taking this new job). However, keep the letter brief.

Stay positive. You might need to ask your employer for a recommendation in the future. Therefore, stay positive when you talk about your experience at the company. Don’t go into detail about how this new job is so much better than your current job. If you are leaving because you dislike the job, do not go into detail as to why you are unhappy.

Say thank you. One way to maintain a strong relationship with your boss is to express your thanks for your time at the company. You might provide a specific example of how much your boss helped you, or why you liked the company so much. However, you can also give a more general thanks, such as “Thank you for the opportunity to work for this company.”

Offer to help. If possible, offer to help the company during the transition period. You might volunteer to train a new employer, or help in some other way.

Provide contact information. Include an email address and/or phone number where you can be reached once you leave the job. You can include this information in the body of the letter, and/or beneath your signature.

Edit, edit, edit. Whether sending a letter or an email, you should thoroughly proofread your message before sending it. Again, you may need to ask for a recommendation from your employer, and you want all your work to be polished.

Resignation Letter With Thank You

December 30, 20XX

Ms. Josephine Boss
Chief Executive Officer
Acme Company
456 Main St.
Philadelphia, PA 12345

Dear Ms. Boss,

This letter is to confirm my resignation as the Online Editor at Acme Company.

I have accepted a position as Senior Online Editor at a growing media company in New York. I am looking forward to my new position and the challenges that await me.

My last day of work will be January 14, which provides plenty of time for me to finish ongoing projects and to turn over my position to my replacement.

You can always reach me at 555-555-5555 or thomas.applicant@email.com.

My experiences at Acme have been very rewarding. I appreciate having had the opportunity to work for such a fine company, and I wish you and the company continued success.

Sincerely,

Signature (hard copy letter)

Thomas Applicant

Resignation Letter With Thank You and Offer to Help

December 30,200X

Manager Name
Job Title
Company
Street Address
City, State Zip

Dear Mr./Ms. Lastname,

I would like to inform you that I am resigning from my position as Customer Service Manager, effective July 12, 200X.

Thank you so much for the opportunities for professional and personal development that you have provided me during the last ten years. I will always appreciate your mentorship as I navigated my first management position.

I have appreciated working at the company and value the support provided me during my tenure with the company. I greatly enjoyed working with you, and wish you well in your future endeavors.

I am also happy to provide any information or training for my replacement, if this would be useful.

You can continue to contact me at 555-555-5555 or yourname@email.com

Sincerely,

Signature (for hard copy letter)

Your Name

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