Resignation Letter and Email to Clients Examples

Sample Resignation Letters and Emails for Contractors and Clients

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Whether you’re working for an employer full-time, working as a contractor, or running your own small business, it’s important to observe many of the same rules of etiquette. For example, when you resign from a job, write a resignation letter to let your client or temporary employer know that you’re leaving.

Resignation letters serve several purposes: they let the other party know where they stand, enabling them to make arrangements to cover the workload, and they maintain the relationship between the contractor and the employer.

Ultimately, every industry is a small industry, and word gets around: to maintain a professional reputation, it’s best to be considerate when leaving a job.

However, there are some differences between the resignation letter that you’d send as a full-time employee and the one you’d send as a freelancer or contractor. In this piece, we look at a sample resignation letter used to inform a client that you are leaving a company and will no longer be working with their account, plus examples of letters when you are not renewing a contract or you are resigning as an independent contractor.

What to Include in Your Letter

Your resignation letter should include:

  • The date you are resigning
  • Who will be handling the account (if you are writing to a company's client)
  • What the client should do if they have a question
  • The reason you are moving on (optional)

Resignation Letter Sample to Clients

See below for an example of a resignation letter to inform clients that you will be moving on.

Before you send the letter, be sure to have your manager approve it so both the company and the client are clear as to what will transpire in your absence.

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, ZIP Code

Dear Mr./Ms. Last Name:

I am writing to inform you of my resignation from WES Financial. This, of course, means I will no longer be working with your account. I will be leaving WES Financial at the end of this month, so my final day will be August 31, 20XX.

I want to assure you that your account will not suffer at all, as all of my clients are being transferred to my esteemed colleague Michael Smith. He has worked at WES for over 20 years and I am extremely confident that you will get along great. He will continue to maintain your portfolio as I have unless you want to diversify more in the future.

If you have any questions concerning my resignation, please do not hesitate to email me up until the 31st. After that, Michael will be happy to schedule a meeting for you to get acclimated to the change.

Thank you so much for your understanding in this matter. It has been a pleasure working for you and I wish you all the best in your endeavors. Rest assured that your funds are in good hands.

Your Signature (hard copy letter)

Your Typed Name

Job Title

Company

Non-Renewal of Contract Letter Example

Use this resignation letter sample to advise a vendor that you will not be renewing your contract with the company.

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, ZIP Code

Dear Mr./Ms. Last Name:

Please consider this letter our formal withdrawal from our contract with Upstate Consultants. This contract expires on July 31 20XX and we will not be renewing for 20XX.

Our relationship with Upstate has been an incredible experience. You have been a valuable resource for our company and we truly appreciate the work you have done for us as clients. I greatly enjoyed working with such a unique group of people, and I am very thankful for the time we shared.

I will always appreciate​ all of the work you have done for us at Upstate Consulting. Please let me know if there is anything I can do to tie up any loose ends. I wish you all the best.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Job Title

Company

Independent Contractor Resignation Letter Example

When you are resigning as an independent contractor it is not necessary to give a specific amount of notice, however, notice is always appreciated.

Do mention your availability for additional work prior to your resignation, if any, in your resignation letter.

The following is an independent contractor resignation letter you can send via mail, as an email attachment, or in an email message. Tailor the letter to fit your personal circumstances.

Subject: Your Name - Resignation

Your Name
Your Address
Your City, State, ZIP Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, ZIP Code

Dear [Client Name],

Thank you for the opportunities for freelance work that you have provided me. I appreciate the projects, however, I am resigning from work as an independent contractor to pursue full-time salaried employment.

I will be available for the next two weeks if you have assignments you would like my assistance with.

Also, if you have any follow-up questions on the projects I have completed, don't hesitate to contact me at 555-122-1234 or yourname@email.com.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sending an Email Message

If you’re emailing your letter, the content of your message will be the same, but the format will be slightly different. When emailing a resignation letter:

  • Omit the paragraphs containing the client’s address and your own.
  • Choose a clear, easy-to-understand subject line, e.g. “Jane Smith-Resignation.”
  • Keep your message concise. Readers have shorter attention spans for processing online content. Three paragraphs should suffice.
  • Be professional. Proofread your message, and avoid emoticons or crazy fonts.
  • Be polite. Include a salutation and a closing, details about your replacement or the transition, and thank the client for the opportunity. 

Read More: More Resignation Letter Samples | Resignation Letter Writing Tips | Resignation Do's and Don'ts