Job Resignation Letter Samples With a Reason

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When you are resigning from a position, especially one where you have had a long tenure, developed personal relationships, been given career development counseling and / or training, or become a respected team leader, you will want to provide a valid reason for your departure in addition to thanking your employer for the opportunities you have enjoyed.

Remember that, in a work climate where people can be expected to change jobs far more frequently than they did in earlier generations, it is important to maintain a positive and supportive network of professional references – which means that you should a) always leave an employer on a positive note; and b) do your best to maintain a cordial relationship with them just in case you might need them to serve as a reference for you in the future.

A well-written letter of resignation will lay the groundwork for this ongoing professional relationship.

Use this resignation letter example as a model when you want to thank your employer and provide a reason for your resignation. Also see below for another example of a letter that states a career change as a reason for moving on.

Keep Your Reason Positive

These letters provide a format that you can and should customize to your own personal situation. There’s one caveat, however. Keep in mind that any time you provide a reason for resigning from a job, this reason needs to be positive and reflective of your personal desire for a career change.

It should never, in any way, level criticism, blame your employer’s organization for your resignation, or explicitly compare the salary or benefits promised by a new employer to those they provided you as their employee. Even if you had issues with your employer, elevate the discourse and leave on good terms.

Letter of Resignation Example With a Reason #1

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

The purpose of this letter is to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make, on my part. The past 10 years have been very rewarding. I've enjoyed working for you, observing how our production operations have expanded, and managing a very successful team dedicated to a quality manufactured product delivered on time.

I have accepted a position as VP, Manufacturing for Land Lubber Industries in Watertown, West Virginia. This opportunity gives me the chance to grow professionally and will allow us to relocate just a few miles from our families.

I wish you and the company all the best. I do hope our paths cross again in the future.


Your Signature (hard copy letter)

Your Typed Name

Letter of Resignation Example With a Reason #2

Dr. John Smith
Reference Coordinator
County Library System
101 Main Street
Small Town, State

Dear John,

I would like to inform you that I am resigning from my position as Reference Librarian II for the County Library System.

My last day with the library will be Saturday, June 30th.

Thank you for the professional and personal development you have assisted me with over the last five years. I consider just about everyone I have met here to be friends of mine now, and I will miss you all.

However, between my teaching load and writing work, my career has taken a different direction and I feel is time to move on to new opportunities and challenges.

Please let me know if I can help in any way to assist you in hiring and / or training my replacement before my departure.

Please keep in touch. I can be reached via email at


Firstname Lastname

Resignation Articles and Advice

For comprehensive tips for how to submit your resignation to an employer in as professional a manner as possible, have a look at the following articles: