Resignation Letter Example for Regretful Departures

Essentail Elements in a Professional Note

Young woman looking at a monitor
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You're ready to jump ship and dive into your new job; if you've informed HR of your two weeks notice, just submit your letter of resignation and you're off and running. But don't dash one of so fast--it's important to use your official letter to set the right tone for the next fourteen days you'll be in the office as well as your relationship with the company in  the future. The letter may sit dormant in an HR file, but your former boss (who's also a potential future reference) will be impressed with your professionalism.

Plus, you never know when an old employer might become a new client down the road or when you'll cross paths again as colleagues.

Resignation Letter Essentials

The opening: No need to get creative in the opening; just state the position you’re resigning from and the effective date. Since you've likely already told your boss your reasons for leaving, no need to describe them here—keeping it simple is the way to go.

Thanking Your Boss: Thank your employer for the work and the opportunity, describing a few of the main things learned on the job and enjoyed at the company. This is still the case even if you already have a foot out the door.  Keep in mind that you may need your boss as a reference in the future; leaving on a positive note will create good impression.

Handing-Off Your Job: Lastly, state your desire to help out with any necessary elements of transition. You don’t need to offer specifics and certainly don't make an offer that you can't live up to.

Just note a few sentences indicating that you're committed to working responsibly through your last day, and you'll fulfill all your expected duties.

Here's an example of a resignation letter noting regret and thanking the employer.

Resignation Letter Sample - Regret at Leaving

Dear Mr. Smith:

I regret to inform you that I am resigning from my position as Communications Director for the ABC Company.

My last day of employment will be August 15.

Thank you for the support that you have provided me during the last several years. I truly appreciated the opportunity to advance from assistant to manager to director along with the chance to hone my marketing and PR skills. I have enjoyed my tenure with the company.

If I can be of any assistance during this transition, please let me know. I would be glad to help however I can.



Sending an Email Message

If you’re emailing your letter, here's how to send your email message including what to include, double checking the relevant information  and sending a test message.

Resignation Articles and Advice

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.