Resignation Email Message Example and Tips

Advice and Sample Letter of Resignation to Send by Email

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It's always best to resign in person, and then follow up with a formal resignation letter for your employment file.

However, if circumstances are such that you need to send a resignation email, use this email letter of resignation sample to notify your employer that you are leaving.

Resignation Email Message Tips

Again, an in-person meeting, or even a phone conversation, is usually the best way to quit a job.

However, if you have to resign via email, here are some tips for how to do it well.

  • Give two weeks notice. If possible, give your employer the standard two weeks notice when you are going to quit. If that is not possible, give the employer as much notice as possible. This will help you maintain a good relationship with your former employer.
  • State the date. In the letter, include the date you plan to leave the company. This will give your employer a clear sense of your timeline.
  • Don’t go into details. You do not need to give details on why you are leaving, or what you will be doing next. You want to keep your letter brief.
  • Express gratitude. This is a good opportunity to express your gratitude for the years you have worked at the company. However, if you are very unhappy with the company, do not complain or say anything negative in your letter. You want to maintain a good relationship with the employer, especially since you might have to ask him or her for a letter of reference in the future.
  • Offer assistance. If you are able to do so, offer to help the company with the transition. You might offer to train a new employee, for example.
  • Ask any questions. This is also an opportunity to ask any questions about compensation or benefits, such as where or when you will receive your last paycheck. You should send the email to both your employer and to the Human Resources office. Human Resources will be able to answer these kinds of questions.
  • Provide contact information. Include any non-company email address or other form of contact information that you want to include, so that your employer can get in touch with you. This is especially important if you are leaving right away.

How to Use Resignation Email Examples

It is a good idea to review resignation email examples before writing your own. Examples can help you see what kind of content you should include in your email (such as an expression of your gratitude, or an offer to help the company with the transition).

You might also look at a resignation email template to get a sense of how to lay out your letter, and what to include (such as introductions and body paragraphs).

While examples, templates, and guidelines are a great starting point to your email, you should always be flexible. You should tailor the email to fit the company and your situation.

Resignation Email Message Example

Email Subject Line: Resignation - Your Name

Dear Mr./Ms. Last Name:

Please accept this message as notification that I am leaving my position with ABCD Company effective September 15.

I appreciate the opportunities I have been given at ABCD and your professional guidance and support. I wish you and the company success in the future.

Please let me know what to expect as far as my final work schedule, accrued vacation leave, and my employee benefits.

If I can be of assistance during this transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email, firstname.lastname@email.com, or my cell phone, 555-555-5555.

Sincerely,

Your Name

Read More: How to Quit a Job via Email

Resignation Articles and Advice

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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