Reference Letter Recommending Professional Services

Structuring a Letter of Support

Business executive discussing with her client
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Some companies allow managers and employees to provide reference letters while others restrict the ability and the information that can be included. They may also require that all references go through the human resources department. Check with your company's policies before proceeding, and then review this advice.

When Should You Write a Recommendation Letter

  • The candidate should be someone you know fairly well. For example, you likely can't provide a recommendation for someone you worked with ten years ago or with whom you only worked for a month.
  • You should know the candidate in a role which allows you to write a meaningful reference. For example, if you have worked with the person as a freelance writer but he's now starting a dog walking business, you can't attest to his skills in another realm.
  • Write the letter if you can honestly offer a positive reference. If you can't call up any positive qualities or feel a clash with them would interfere with your assessment, tell them you're unable to contribute.

Stick to the Facts

Include only information that is factual and truthful. Avoid saying something that is strictly opinion--it might work against someone being considered for future employment and could potentially result in legal problems for you and your company. On the flip side, avoid exaggerated and overly positive statements. If you build someone up too much, the letter might not carry any weight with future employers.

How to Structure a Reference Letter

  1. Introduce yourself in the opening to set up your position and your relationship to the candidate.
  1. Confirm facts about the candidate and his business:
    • The person’s job title or company
    • How long you've worked with the person
    • The nature of your business relationship or the capacity in which the candidate worked with you.
  2. Next, offer your judgement of the candidate’s skills and qualities in relation to his professional services. You can draw out any exceptional abilities, state that you would happily reemploy him, or note how his professional services made a difference. You can also add any personal attributes you think makes the person stand out such as his dedication or attention to detail.
  1. Use the final paragraph to add any specific examples or anecdotes if you like. 
  2. Lastly, close by offering to answer any additional questions or provide follow-up information.

Reference Letter Recommending Professional Services

The following is an example of a business reference letter recommending professional services.

Dear Mr. Eggleston,

I am writing to recommend the services of Daniel Lightheart, CPA. Daniel has been working for my law firm for the past fifteen years as our accountant and bookkeeper. His knowledge and attention to detail have aided in keeping our company on track during the recent recession and through a major restructure.

I feel confident in recommending Daniel's accounting services. He is not only thorough, but also easy to work with and always willing to take the time to discuss my concerns and respond to questions.

If you have any further questions, please feel free to contact me.

Regards,

Annabelle Sebastian
Phone number
Email address

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