Receptionist Cover Letter Examples

Reception staff
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If you are applying for a job as a receptionist, good manners and the ability to answer questions clearly are necessary attributes for this role. You should emphasize these and other common receptionist skills in your cover letter. A receptionist cover letter should also highlight any specific skills called for in the job description, such as familiarity with medical terminology, or Microsoft Office or QuickBooks expertise.

The job of the receptionist is to answer phone calls, provide general office support, and perform basic administrative responsibilities. When visitors arrive at a company, they are greeted by receptionists. Receptionists are often a visitor or client's first point of contact with the company, so it is important for people in the role to make a strong, positive impression.

Receptionists also typically answer the general information line at a company to answer general questions and connect callers to the appropriate person or department.

What to Include in Your Cover Letter

When applying for receptionist positions online, in person, or by email you will often be asked to include a cover letter with your resume and possibly some other materials such as a list of references and a general application. Be sure to read the job posting carefully, and include only the materials they request at a given time.

Companies have specific hiring practices, and part of being a successful candidate is following the directions given for applying for the job.

How to Format the Letter

If you are sending your cover letter as an attachment or hard copy, you should begin with your contact information, the company contact information and the date, followed by a business salutation and the body of your letter.

The body of your letter should include examples of your skills that match with the stated requirements of the position. This is an opportunity to more thoroughly explain some of the items on your resume to impress the hiring manager. Your closing will include your handwritten followed by your typewritten signature on a hard copy, and just your typed signature on an attachment.

Email Cover Letter Format

The format for an emailed cover letter is slightly different. You should choose a subject that clearly explains the content of your email, such as the job title you are applying for and your name. Keep it simple, “Medical Receptionist Position - Jane Doe” is clear and to the point. The salutation and the body of the letter will be the same in any format. Your email closing should include your full name followed by your phone and email information.

The following are examples of cover letters for a receptionist — you can use these letters as inspiration when writing your own cover letter. 

Sample Cover Letter for a Receptionist Position — Hard Copy 

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Dear Hiring Manager,

I am interested in the receptionist job opening at ABC company.

I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff.

In addition to my extensive receptionist experience, I have strong communication, customer service, office, and administrative skills. I have experience with a variety of software programs, including Microsoft Office and QuickBooks.

My background and skills make me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Sincerely,

Your Signature 

Your Typed Name

Sample Cover Letter for a Receptionist Position — Emailed 

Subject line: Reception Position at Gentle Dental - Jason Martinez 

Dear Ms. Rathbarn, 

I'm writing to apply for the receptionist position at Gentle Dental, which I saw advertised on JobSearchSite.com.

I believe that my positive and professional attitude, as well as my experience working as a receptionist in other medical offices, makes me an ideal match for this position.

For the past five years, I've worked at Medical Office, where I've greeted patients, scheduled appointments, and answered patients' questions over the phone. My communication skills are strong, and I'm also skilled at assisting patients who are frustrated by long waits or insurance confusion. As well, I pride myself on keeping doctors' days running smoothly, and problem-solving when unexpected issues arise. 

Please see my attached resume for more information on my work history, and do not hesitate to be in touch with any questions. Thank you for your consideration and I look forward to hearing from you. 

Sincerely, 

Jason Martinez

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