Top Apps for Receipt Scanning and Expense Report Management

Keep your receipts organized for taxes, insurance, and expense reports

Do you have a ton of receipts to organize and deal with before you can even think about having your expenses reimbursed? Or maybe you need them to document your tax-related expenses or to back up an insurance claim. Here are a few great software options that can help you organize those receipts using a document scanner if you're looking for a simpler and faster way.  

NeatReceipts Mobile Scanner and Digital Filing System

NeatReceipts Mobile Scanner and Digital Filing System consists of a compact and lightweight scanner, the software to organize receipts and other digital images, a USB cable, and accessories for travel and desktop storage.

The NeatReceipts software organizes receipts, tax-related documentation, business cards, and documents—and it does it all separately so it's easy to locate them when you need them. Receipts can be printed, emailed, or exported to a variety of formats, including PDF, OFX and QIF.

Shoeboxed

Shoeboxed app screenshot
Shoeboxed organizes and stores receipts you scan yourself on a free website. Shoeboxed Inc.

Scan your receipts and send them electronically to Shoeboxed to organize and store them for you online.

Shoeboxed can integrate with QuickBooks Online under certain plans, and spending analysis charts and graphs are available online, too. There are also free apps for iPhone, iPad and Android that offer features such as the ability to use your phone’s built-in GPS to accurately track mileage and to capture receipt images using your smartphone's camera.

Shoeboxed's "Magic Envelopes" are free envelopes you can stuff full of receipts, business cards, and other paper clutter, then just mail them in. This saves you from having to scan them. Shoeboxed will do that for you, scanning them into digital files and shipping the paper copies back to you for free.

Receipts can also be automatically imported from your email if you use Google's Gmail. Otherwise, you can still email your receipts to Shoeboxed so they can be tracked.

Shoeboxed can export data to Quicken, Excel, and to file formats CSV or PDF. 

There are three core Shoeboxed plans to pick from:

  • Lite: Up to 50 documents per month for one user
  • Classic: Appropriate for small business owners, 150 documents per month, prepaid Magic Envelopes (U.S. only) with document return, and QuickBooks Online integration. For up to two users
  • Business: Same offerings as Classic, but with 500 documents per month and up to three users.

There is also a free but very small-scale plan with a limit of five documents per month, as well as a large business plan for 1,000 documents per month. Each plan offers a free trial period.  More

Visioneer RoadWarrior

The Visioneer RoadWarrior is receipt-organizing software packaged with a small USB-powered mobile scanner that can scan a page in seconds. RoadWarrior uses Kofax Virtual ReScan or VRS technology to enhance scanning, and the software organizes scanned receipts and documents. Receipt images can be saved in searchable PDF format or as Word, Excel or WordPerfect documents. Business cards can be scanned as well.

Rack2-Filer

Rack2-Filer software is bundled with the Fujitsu ScanSnap S1300i and it scans receipts and other documents for digital storage in formats like Microsoft Word's DOC and DOCX or Adobe PDF. Organize scanned receipts and documents in Rack2-Filer in virtual filing cabinets and e-binders, which can be browsed by flipping pages.

  • If you're working in e-binders, just highlight the information and add divider sheets, hyperlinks, or sticky notes.
  • Rack2-Filer search checks every document—including sticky notes and binder titles—by word, phrase, or number.

Something for Everyone

Whether your needs are personal or business-related, there's a scanner app out there that's right for you.