Top Apps for Receipt Scanning and Expense Report Management

Keep receipts organized for taxes, insurance and expense reports

Do you have a ton of receipts to organize in order to get you expenses reimbursed, to document your tax-related expenses, or to back up your insurance claims?

If you need a simpler and faster way to complete expense reports, here are a few great software options that will help you organize those receipts using a document scanner.

NeatReceipts Mobile Scanner and Digital Filing System

NeatReceipts app

NeatReceipts Mobile Scanner and Digital Filing System consists of a compact and lightweight scanner, the software to organize receipts and other digital images, a USB cable and the accessories for travel and desktop storage.

The NeatReceipts software organizes receipts, tax-related documentation, business cards and documents separately. Receipts can be printed, emailed or exported to a variety of formats including PDF, OFX and QIF. Buy from Amazon


Shoeboxed app screenshot
Shoeboxed organizes and stores receipts you scan yourself on a free website. Shoeboxed Inc.

Scan your receipts and send them electronically to Shoeboxed to organize and store them online.

Shoeboxed can integrate with QuickBooks Online under certain plans, and spending analysis charts and graphs are available at, too. There is also a free app available for iPhone, iPad and Android that offers features such as the ability to use your phone’s built-in GPS to accurately track mileage and to capture receipt images using your smartphone's camera.

Using Shoeboxed's Magic Envelopes, which are free envelopes you can stuff full of receipts, business cards and other paper clutter and mail in, saves you having to go through the labor of scanning. Shoeboxed will scan them into digital files and then ship them back to you for free.

If you use Google's Gmail, receipts can be automatically imported from your email. If you don't use Gmail, you can still email your receipts to Shoeboxed so they're tracked.

Shoeboxed can export data to Quicken, Excel, and to file formats CSV or PDF. 

There are three core Shoeboxed plans to pick from:

  • Lite: up to 50 documents per month for one user.
  • Classic: small business owners, 150 documents per month, prepaid Magic Envelopes (U.S. Only) with document return, and QuickBooks Online integration. For up to two users.
  • Business: same offerings as Classic but with 500 documents per month and up to three users.

Each plan offers a free trial period. There is also a free but very small-scale plan with a limit of five documents per month, as well as a large business plan for 1,000 documents per month. More

Visioneer RoadWarrior

Visioneer One Touch app
The Visioneer RoadWarrior mobile scanner with software is easy to use. Visioneer One Touch TechnologyScreen Shot-Shelley Elmblad - Visioneer RoadWarrior Online Tour

The Visioneer RoadWarrior is receipt organizing software packaged with a small USB-powered mobile scanner that scans a page in seconds. RoadWarrior uses Kofax Virtual ReScan (VRS) technology to enhance scanning, and the software organizes scanned receipts and documents. Receipt images can be saved in searchable PDF format or as Word, Excel and Word Perfect documents. Business cards can be scanned as well. Buy from Amazon


Rack2-Filer is software to scan and digitally organize receipts and documents.
Flipping Pages in Rack2-Filer Binder All Rights Reserved, Copyright FUJITSU 2000 - 2008. Flipping Pages in Rack2-Filer Binder All Rights Reserved, Copyright FUJITSU 2000 - 2008

Bundled with the Fujitsu ScanSnap S1300i, Rack2-Filer software scans receipts and other documents for digital storage in formats like Microsoft Word's DOC and DOCX, or Adobe PDF. Organize scanned receipts and documents in Rack2-Filer in virtual filing cabinets and e-binders, which can be browsed by flipping pages.

  • In e-binders, highlight information, add divider sheets, hyperlinks or sticky notes.
  • Rack2-Filer search checks every document—including sticky notes and binder titles—by word, phrase or number.
Buy from Amazon