QuickBooks Skills—A List and Examples

Mastering these skills can help you land a job

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QuickBooks is one of the leading small business accounting software programs out there. Mastering it so you can use it efficiently can help you get hired if you’re applying for a job in accounting, general office work, or an administrative position. But what if someone else applies for the same position and you both know how to use QuickBooks?

Proficiency in a group of related skills will dramatically increase your chances of landing any job where knowledge of QuickBooks is required.

Employers look for these abilities, in part as a way to understand how well you can use QuickBooks itself but also in relation to other aspects of the job.

This list of QuickBooks-related skills can help guide you as to what you should include on your resume and what to mention in your cover letter. Come to your interview prepared to give examples of specific times when you've used each skill, as well as what kinds of tasks you can accomplish with QuickBooks. And keep in mind that you might also be asked to demonstrate your skills.

The list is not exhaustive, but it does explore some of the most important skills you’ll need to get a job that requires proficiency with QuickBooks.

Computer Literacy

QuickBooks is a computer program so you'll obviously have to know how to use a computer. Very few people know literally every detail of a complex software package like QuickBooks, but the more computer literate you are, the more easily you’ll be able to learn the ins and outs of the program.

You'll be able to find a solution more quickly when something goes wrong.

Mathematical Literacy

QuickBooks is a bookkeeping program so it’s all about juggling numbers. While you won’t have to do much math on your own because QuickBooks includes its own calculator function, you’ll be more likely to catch and fix problems if you have a strong sense of numbers and if you know what the answers should be.

Anyone can make a typo and enter erroneous information, and it's possible that your employer might also give you incorrectly recorded figures. The important thing is that you're familiar enough with the complex mathematical formula the program will be using that you'll notice if the numbers going in weren't accurate in the first place.

Accounting Skills 

QuickBooks makes accounting easier, but having a background in accounting still helps a lot. After all, a computer program can only do what it’s told, but a human accountant knows what to tell the program to do and why.

Deductive Reasoning

The better you understand your employer and your role within the company, the more helpful you’ll be, and being helpful translates directly into greater job security for you. All businesses and most organizations require some kind of bookkeeping to keep them running, so your career might take you through a wide variety of companies. Most of them will have nothing in common except money, so no matter how proficient you are at bookkeeping, you might find yourself with a new employer in a line of business you know nothing about. Deductive reasoning will help you get up to speed quickly.

Communication Skills

Nobody works with just computers and numbers.

You'll also have to be able to work with human beings, and that means you'll need excellent communication skills. Strong verbal communication skills will help you ask questions and understand your duties, and they will help you get along with your coworkers. Strong written communication skills will help you properly document your work and give you a more professional appearance in emails.

QuickBooks Skills List

Quickbooks includes numerous features and your chances for employment increase if you're proficient with as many of them as possible. Here are the many documents and functions you should be familiar with: 

  • 1099s
  • Accounting
  • Accounts Payable
  • Accounts Receivable
  • Account Reconciliation
  • Alerts
  • Back Up
  • Balance Reporting
  • Balance Sheets
  • Bank Deposits
  • Bank Feeds
  • Bank Reconciliation
  • Billing
  • Bookkeeping
  • Cash Flow
  • Chart of Accounts
  • Checks
  • Constant Contact
  • Create Invoices
  • Credit Cards
  • Credit Card Processing
  • Credit Card Reconciliation
  • Credit Card Transactions
  • Customization
  • Daily Entries
  • Data Entry
  • Deposits
  • Direct Deposit
  • Documents
  • Expenses
  • Estimates
  • Financial Statements
  • General Ledger
  • Inventory
  • Invoices
  • Invoicing
  • Journal Entries
  • Lists
  • Payroll
  • Payroll Processing
  • Payroll Reports
  • Payroll Schedules
  • Payroll Set Up
  • Payroll Taxes and Liabilities
  • Point of Sale
  • Prepare Deposits
  • Prepare Reports
  • Problem Solving
  • Processing Payments
  • Purchase Orders
  • Purchasing
  • QuickBooks Apps
  • QuickBooks Enterprise
  • QuickBooks Online
  • QuickBooks Premier
  • QuickBooks Pro
  • QuickBooks Self Employed
  • Receivables
  • Reconcile Bank Statements
  • Reconcile Credit Cards
  • Record Cash Receipts
  • Record Keeping
  • Record Transactions
  • Reminders
  • Reports
  • Sales Tax
  • Statements
  • Tax Filing
  • Tax Forms
  • Tax Reporting
  • Trouble Shooting
  • Vendors
  • Year End
  • W2s

The Bottom Line 

Job requirements vary, even between very similar positions. Be sure to read the job description carefully before you apply for a position. Then focus on those of the above skills that are most relevant to the job which is being filled. Check out these tips for how match your qualifications to a job description as you’re working on your resume and cover letter.