Professional Resignation Letter Example

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When you resign from employment, it's a good idea to provide the company with a professional resignation letter informing your employer that you will be resigning. This formal letter leaves the company with a strong and positive impression of you as an employee.

That can be helpful in the future, if you need a reference from the company or your manager. Plus, it's always a good idea to put important information in writing — that way, you can ensure that your last day is known, and there can be no questions about when you are departing the company.

Below, you'll find a resignation letter example that you can use as inspiration if you need to write one of your own. You'll also find tips about what information to include in your resignation letter, as well as how to handle in-person communications during your remaining time at the company. 

Professional Resignation Letter Example

January 15, 20XX

Ms. Margaret Manager
Chief Executive Officer
Acme Company
456 Main Street
Huntington, NY 12345

Dear Ms. Manager,

I am writing to notify you that I am resigning from my position as Customer Service Manager with Acme Company. My last day of employment will be February 1.

I appreciate the opportunities I have been given during my time with your company, as well as your professional guidance and support.

I wish you and the company the best of success in the future.

If I can assist with the transition, please do let me know.

Very sincerely,

Signature (hard copy letter)

Jill Employee

What to Include in Your Resignation Letter 

Note that the letter is brief and to the point — you have no obligation to share details about why you are leaving the company or where you are going next. When it comes down to it, there are three important things to include in your letter: 

  • The fact that you are resigning
  • When your last date will be 
  • A thank you for the opportunity 

Since this is a formal letter, you'll also have the date you wrote it included. If anyone looks at your letter in the future, that will help make it clear that you are providing two weeks notice. As well, you can also extend an offer to help during the transition. 

Just as important as the information you do include in your letter is the information you omit. You want to leave a good impression with your resignation letter. Even if you were unhappy at your job or dislike the company or your colleagues, now is not the time to voice those opinions. Keep your letter civil and gracious. See more tips for writing a resignation letter

Your letter can be addressed to either your manager or your human resources contact, and you can send it as an email or print out a hard copy. Here are resignation email message examples to help you draft your own, and more resignation letter samples are also available for review. 

What You Need to Know Before You Resign 

If you have a contract, make sure you are familiar with the terms before you quit your job

Be aware that even if you offer two weeks notice, there is a chance that the company will not take you up on it.

The company may accept your resignation as effective immediately. Make sure you are prepared for this possibility financially. As well, clear out your computer before you tender your resignation. If you are asked to leave immediately, you may not have time to delete files or write down email addresses and names so you can keep in touch with colleagues. 

Here are more resignation do's and don'ts that will help your ensure the process of quitting your position goes smoothly.