Professional Letter Examples

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When you are writing professional letters, it can be helpful to review examples of letters to get ideas for writing your own correspondence. It's important to be sure that all your letters make the best possible impression on the reader. Your letters need to be concise and focused, so you make your point clearly and definitively, as well as politely. They also need to be correctly formatted and well-written.

Before You Start Writing

There is a standard format for writing professional letters, including page margins, font selection, paragraph spacing, contact information, introduction and closing sections, and your signature. What you use will vary depending on whether you are sending a printed letter or an email communication. Before you start your letter, review these guidelines for writing and formatting business letters.

Professional Letter Examples

Here's a list of professional letter examples for business, employment, career, professional networking, references, referrals, and more. Do be sure to personalize your letters, so they fit the circumstances you are writing about. Edit and proof your correspondence, both for content and for typos and grammatical errors.

Apology Letters
Did you make a mistake at work? Did you miss an interview? Whatever the circumstances, an apology letter or email is a good way to make amends and get back on a positive track.

Review letter examples to apologize during a job search and at work, plus advice on when and how you should apologize.

Appreciation Letters
People love to be thanked, and it only takes a few minutes to send a quick appreciation note or email. These letter examples show appreciation for a job well done, for help at work, for a client or job referral, for assistance with your career or job search, and for a variety of other professional circumstances.

Congratulation Letter Examples
Do you know someone who got a promotion, or is about to retire? How about someone who just got a new job or is starting their own business? Here are congratulation letter and email message examples for a variety of professional situations, including a new job, a promotion, starting a business, retiring, accomplishments at work, volunteering, and more.

Cover Letter Examples
Your cover letter is one of the most important parts of your job application materials. A well-written cover letter can help you secure a job interview and will show the hiring manager why you are a strong candidate for the job. Review cover letter examples for resumes listed by type of job and type of cover letter.

Email Message Examples
When you're writing and sending emails for career and professional purposes, it's important to write your messages as carefully as you would a letter printed out and mailed. Here are employment, job search, and business email message examples, plus email templates, formatted message examples, and subject line, greetings, and signature examples.

Employee Letter Examples
Whether you're a manager who needs to provide written notification to an employee or you're an employee who needs to write to an employer, you'll find samples of letters for a variety of work situations.

Review employee letter and email examples for hiring, termination, promotions, missing work, appreciation and congratulations, references, thank you, and more employment-related circumstances.

Goodbye Letter Examples
Are you leaving your job, or do know someone who is moving on? These letter examples are for saying farewell to co-workers, clients and business contacts to let them know that you have accepted a new job, are retiring, or resigning. There are also letter examples to send to colleagues, clients, and customers who are moving on.

Inquiry Letters
A letter of inquiry is written to a prospective employer to ask about potential job openings. When you write one, you'll need to sell yourself and explain why the company should have an interest in you. Review samples of inquiry letters and advice on how to write them.

Networking Letter Examples
What's the best way to reach out to a connection? How should you follow up after a networking meeting? The professional networking letters include referral letters, referral cover letters, letters of introduction, outreach letters for career networking, meeting request letters, and networking thank you letters.

Reference Letters Examples
Do you need to write a recommendation or ask someone to write a reference for you? It's always helpful to review examples before you get started. Here are reference letter and email message examples including academic recommendations, business reference letters, professional references, and more employment-related references.

Resignation Letter Examples
When you're leaving your job, a well-written graceful resignation letter can help you move on while remaining on good terms with your employer. Review resignation letter and email samples for many different reasons for resigning and for a variety of lengths of notice.

Thank You Letter Examples
Review thank you letter examples for a variety of work, employment, job search, business and career situations. There are also all-purpose thank you note examples appropriate for any occasion - professional and personal.

More About Letter Writing: Professional Letter and Email Writing Guidelines