Personal Thank You Letter Example

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Throughout your career, from your first entry level position through retirement, you will encounter many people who will provide you with help and guidance.

Take the time to thank these people — each and every one. If you're ever in doubt about whether or not to send a note, err on the side of sending it. Sending a thank you note will encourage people to help you — and other job seekers — again, and is an important courteous gesture.


See below for an example of a personal thank you letter you can send to people who have assisted you with your job search, as well as tips for how and when to send your letter, and what information to include within it. 

Personal Thank You Letter Example

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear First Name, (or Mr./Ms. Last Name if you don't know them well)

Thank you for all the assistance you have provided me during my job search.

I appreciate the information and advice you have given, as well as the connections you have shared with me. Your expertise and help have been invaluable during this process.

Again, thank you so much. I sincerely appreciate your generosity.

Best Regards,

Signature (hard copy letter)

Your Name

The Best Format for a Personal Thank You Letter

There are three basic options for how to send a thank you letter: 

  • Business letter: This is a good option for more formal connections — people you do not see on a social basis who have offered you assistance. You'll need to include contact information for both you and the letter's recipient, a salutation, and a complimentary close. Here is more information on how to format a business letter. In order to mail this letter, you'll need to have your contact's mailing address. 
  • An email thank you: If you are sending a thank you message through email, be sure to include you name and thank you (FirstName LastName - Thank You) in the subject line of the email. Or just include your first name and thank you (FirstName - Thank You) if you know the person well. This is a good option for both formal and informal connections. You can use it thank a former colleague or a friend who introduced you to a connection. Here's more information on how to send email thank you letters and guidelines for writing professional email messages
  • A thank you card: One other option is to mail a thank you card. Use nice stationary or a thank-you card, and your best handwriting. This is a more personal option, and sending handwritten thank you notes is more common in some industries, such as nonprofit and publishing, than others. Use your best judgement on if a handwritten note will be well received. Remember to proofread carefully; it can be helpful to type and spellcheck your note, and then hand copy it onto your notecard. 

What to Include in Your Note

Aim to send your thank you note soon after you've received the help. In your note, the most important information to include is your appreciation for the assistance.

Be specific about what the person has done and how it has helped you on your job search.   

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