NEW W-2 and 1099 Tax Report Deadlines for 2017

Penalties Increased for Late Filing

Forms W-2 and 1099-MISC for 1040s
Forms W-2 and 1099-MISC for 1040s. Mark Stahl/Getty Images

UPDATED: New Earlier Filing Deadlines for Forms W-2 and 1099-MISC Beginning 2017

Payroll tax filing dates for 2016 W-2s and 1099 forms have been changed. The IRS has announced that the filing deadline for 2016 W-2s and 1099 forms (including Form 1099-MISC) is January 31, 2017. That's a month earlier than the former filing date. 

The deadline for providing W-2 forms to employees and 1099-MISC forms to other workers for 2016 has not changed.

This deadline is still January 31, 2017. 

Many States Now Using Earlier Filing Date

In an effort to cut down tax fraud, 21 states, DC and Puerto Rico are setting the new deadline for W-2s and 1099's. Check on the filing date and other requirements for your state, to avoid penalties for late filing.

Why the Earlier Filing Deadline?

Bloomberg BNA says, "With accelerated filing, the IRS is targeting tax fraud and identity theft."

Penalties Have Increased

The IRS has increased the penalties for:

  • Filing to file the correct forms by the due date
  • Intentional disregard of filing requirements
  • Failure to furnish W-2s to employees. 

 January and February Payroll Tasks

At the beginning of each calendar year, you must prepare specific annual reports to employees and independent contractors, so they can use these reports in preparing their personal and business income tax returns. 

You must give provide each employee with a Form W-2 and each independent contractor with a Form 1099-MISC (if you paid $600 or more to that person during the year.)  

You must also send copies of all of these reports to the appropriate federal agency (Social Security Administration for W-2 forms and the IRS for 1099-MISC forms. 

Regular monthly and quarterly payroll tax reports to the IRS are also due in January and February, and these are included in the schedule below.


All Annual Payroll Tax Reports Due in January, 2017

These reports are due January 31, 2017, for 2016 payroll taxes, including annual wage and tax reports, unemployment tax reports, and Form 941. 

W-2 forms and 1099-MISC forms, to employees and non-employees.

By January 31, 2017, annual wage and tax reports must be given to employees and independent contractors who did work for you in 2015. That's W-2s for employees and 1099-MISC forms for contact workers and outside businesses you made payments to.

While tax season doesn't begin until January 31, for personal tax returns, including Schedule C for small businesses, some people like to get an early start on tax preparation, so the sooner you can get these forms out, the better.

W-2 Forms to SSA and 1099-MISC forms to IRS

  • Submit transmittal forms for W-2s to the Social Security Administration by January 31, 2017. That's Form W-3, along with all W-2s and Form 1096, along with all 1099 forms. This deadline includes forms filed electronically. 
  • Submit transmittal forms for 1099s to the IRS by January 31, 2017.

    Unemployment tax forms: 

    Form 941 - Quarterly Federal Tax Form

    Form 941 (Employer's Quarterly  Federal Tax Form) for Fourth Quarter 2016 is due January 31, 2017. 


    More on Preparing Form W-2 and Form 1099-MISC

    More on How to File Annual Wage and Tax Reports for Employees and Contract Workers



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