Organizational Skills

Learn About This Important Soft Skill

Pencils organized by color
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What Are Organizational Skills?

Organizational skills are a set of skills that allow individuals to arrange their thoughts, time and tasks in a structured way. When you have this extremely important soft skill, you are able to take a systematic approach to every task. This will let you complete work without having to rush through it, help you balance multiple assignments and cut down on the number of mistakes you make.

When your boss or client gives you a job to do, you will meet your deadline and turn in an expertly-executed finished product, all thanks to your organizational skills. First you will set goals and then you will devise a plan for reaching them. This will include allotting the appropriate amount of time to each step of your plan and making decisions regarding required supplies and personnel. You will also keep track of your supplies so you don't waste time looking for them.

Tips to Help You Stay Organized

If you aren't a naturally organized person, there are things you can do to help yourself become one. Start by keeping to do lists. Write down all the steps of each project you are responsible for, prioritize tasks and then check off items as you complete them. You can simply use paper and pen for this or you can take advantage of one of the many list making applications for smartphones, tablets and computers.

You should also note all deadlines on a calendar. If you are using one on your computer, smartphone or tablet, you can even set up reminders. Most importantly, make sure you have a routine and stick to it. Plan to get a certain amount of work done by set times throughout the day. Scheduling breaks is also important.

Careers That Require Strong Organizational Skills

You will need to be well organized regardless of the career you choose, but some occupations demand this skill more than others do. Let's take a look at some of them:

  • Event PlannerEvent planners coordinate private parties, conventions, trade shows and business meetings. 
  • Loan OfficerLoan officers help people obtain loans from banks and other financial institutions. They are employed by these entities.
  • Management AnalystManagement analysts help companies change their structures, increase profits, reduce losses and improve their efficiency.
  • Registered NurseRegistered nurses, or RNs, provide healthcare services to patients and advise them and their families.
  • Licensed Practical NurseLicensed practical nurses, or LPNs, care for patients who are ill or injured. They work under the supervision of RNs.
  • ParalegalParalegals help lawyers with a variety of tasks including research and drafting of legal documents.
  • Social WorkerSocial workers connect people with services including government assistance, child care, adoption services and mental health support.
  • ArchitectArchitects design buildings, making sure they are aesthetically pleasing, safe, functional, and meet the needs of their inhabitants.
  • AttorneyAttorneys, also called lawyers, represent clients who are involved in criminal and civil legal cases.
  • DoctorsDoctors examine patients and diagnose and treat illnesses and injuries.
  • School PrincipalPrincipals manage all the activities in elementary, middle and high schools. They establish educational goals for their students and faculty.
  • TeacherTeachers help students learn and apply concepts in a variety of subjects.
  • EngineerEngineers solve problems by using their scientific and mathematical expertise.
  • DentistDentists examine patients' teeth and mouth tissue in order to diagnose and treat problems.
  • Dietitian or NutritionistDietitians and nutritionists plan food and nutrition programs. They supervise the preparation and serving of meals, and promote healthy eating habits.
  • Marriage and Family TherapistMarriage and family therapists treat families, couples and individuals, working from the perspective that those with whom we live have an impact on our mental health.
  • Health EducatorHealth educators teach people how to live healthy lifestyles in order to avoid serious health problems.
  • Financial AdvisorFinancial advisors help clients plan for long and short term financial goals.
  • Fashion Designer: Fashion designers create suits, pants, blouses, shirts and dresses, as well as shoes and handbags.
  • Human Resources AssistantHuman resources assistants tend to clerical tasks in companies' and organizations' human resources departments.
  • Market Research AnalystMarket research analysts design surveys that help companies figure out what products and services to sell and who their potential customers are.
  • Public Relations SpecialistPublic relations specialists communicate their employers' or clients' messages to the public.
  • Marketing ManagerMarketing managers create strategies that help companies sell their products and services.
  • Urban or Regional PlannerUrban and regional planners help communities determine the best use of their land and resources.
  • Survey ResearcherSurvey researchers design and conduct surveys that are used to collect information about people and their opinions.