Obtaining Probate Records in Volusia County, Florida

Access Volusia County Probate Court Records Online

Volusia County Courthouse, in DeLand, Florida
••• By Ebyabe (Own work) [ GFDL, CC-BY-SA-3.0 or CC BY 2.5], via Wikimedia Commons

A common question is how to obtain a copy of a deceased person's last will and testament or other probate court filings. Because probate records are public court records that anyone can read, if a will has been filed for probate then you should be able to obtain a copy of it. And with modern technology comes the ability to locate information about a deceased person's estate online, and in most cases for absolutely free.

But while you may not be able to view copies of the actual will and other documents that have been filed with the probate court for free (many courts have started charging for the ability to view documents), at the very least you will be able to see a list of the documents that have been filed, who has been named as the ‚Äčexecutor of the estate, which attorney the executor has hired, and the name of the judge presiding over the case.

Some courts even list the names of all of the beneficiaries of the estate. It will then give you the ability to request copies of the will and any other documents you are interested in viewing from the probate clerk's office, or you can try contacting the executor or the executor's attorney for additional information.

How to Find Out Where a Probate Estate Has Been Filed

One side note - how do you determine the appropriate probate court where an estate is being or has been, probated? An estate is probated in the county where the deceased person lived at the time of his or her death, or, in some cases, the county where the deceased person owned real estate. Use the following website to locate the correct name of the county by plugging in the name of the city where the deceased person lived or owned real estate: City - County Search.

Request Copies Court Documents

Once you have located the appropriate county, an online search can be done for that county's probate court or probate court dockets. It can be tricky because in some states the probate court is not called the probate court, it could be referred to as the "circuit court," "surrogate's court," "orphan's court," or any other number of courts. But be persistent - since probate occurs in each and every county across the country, chances are you will be able to locate the appropriate court's online information.

Once you have located the appropriate county, usually the steps involved in obtaining a copy of a will or other probate document directly from the probate court will include the following:

  1. Appearing in person and asking for a copy of the will or another probate document, or making a written request by fax or mail if applying in person is not feasible.
  2. Paying a copying fee for the number of pages that the will or another probate document contains. These fees usually range from $1.00 to a few dollars per page.
  3. Providing a self-addressed, stamped envelope for mailing the copies if the request is not made in person.

View the Online Probate Dockets for Estates

If the estate you are interested in is being probated in the Volusia County Circuit Court located in DeLand, Florida, then follow the links and instructions provided below to view the Volusia County probate court dockets online. Other cities located in Volusia County include Daytona Beach, Edgewater, Holly Hill, New Symrna Beach, and Ormond Beach.

  1. Click on the following link to the Volusia County, Florida clerk's website: Diane M. Matousek, Clerk of the Circuit Court, Volusia County, Florida.
  2. Click on Public Records at the top of the page.
  3. Click on Case Inquiry on the right-hand side of the page.
  4. Scroll to the bottom of the page, type in your name, and then click on "Accept."
  5. Enter the decedent's name as indicated and then click on "Search."
  6. Once you locate the link to your probate case, click on the case number. You can then click on the various tabs to view the following information: case status; complete docket by date; list of court events by date; and a list showing the names and addresses of the personal representative(s), beneficiaries and their respective attorneys.

Once you locate the documents you want to have copied, you can go back to the clerk's home page, click on Contact, and then scroll down the page and click on Probate. You can then visit the clerk's office in person or give them a call to determine the procedure for obtaining the copies and the costs involved.