New Employee Welcome Aboard Email Examples

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When someone is hired for a job, there are a number of formalities to take care of before they begin their first day as a new employee with the company. There are tax forms, employee guidelines, a handbook, and packages explaining benefits that need to be reviewed.  A welcome aboard letter serves to confirm the new employee's status and start date, and let them know that they are already an integral part of the team.

The following are examples of a welcome aboard email messages, and a letter, to send to a new employee. The letters include a formal welcome to the organization and confirm the employee's start date. A letter should come from the direct manager, but additional notes may come from colleagues.

Email Welcome Message Examples

If you are sending an email message the subject line of the message can simply say welcome or congratulations. Then, briefly mention some of the things to expect on the first day, and confirm the start date.

Example #1

Subject Line: Welcome Aboard

Dear Jake,

It is my pleasure to welcome you to the accounting department at XYZ Company. I enjoyed talking with you last week, and am looking forward to seeing you on April 19.

When you arrive, you’ll see Nick at the reception area. He’ll take you to get your ID, show you your workspace, and introduce you to the rest of the staff. We’re looking forward to working with you.


Welcome to the team!


Bill Brown
(123) 456-7890

Example #2

Subject: Welcome!  

Dear Riley,

I was pleased to hear that you accepted the position with our firm, and that you’ll be joining us September 7. Welcome aboard!

You’ll be working closely with me for the first couple of weeks, until you get to know the routine here.

I’m looking forward to hearing your ideas, and getting your input. Don’t hesitate to call, text or email me if you have any questions before your first day.


Melanie Davis



New Employee Welcome Aboard Letter

Your Name
City, State, Zip Code


City, State, Zip Code

Dear Jeanette,

We are very happy to welcome you to the sales team here at Specialty Stones. You are joining us at an exciting time of year, as we are moving into our busiest season. We are hopeful that with your fresh ideas and enthusiasm, this will be one of our best summers ever!

As we discussed during your interview, we are projecting unprecedented growth this year, and are counting on you to help us get there.

When you arrive on Monday, November 14, stop by my office and I'll show you to yours and introduce you to Marc and Karen who were out of town when you were here for your second interview. We are all looking forward to working with you and are certain that you are going to be a great fit for this team.

Welcome aboard!

Yours truly,

Jeannete Cavenar

Read More: New Job Announcement Letters | Congratulation Note Examples

More Letter Examples
These letter samples, including cover letters, interview thank you letters, follow-up letters, job acceptance and rejection letters, resignation letters, appreciation letters, business letters, and more great employment letter samples, will help you get an interview, follow-up, and handle all the employment related correspondence you need to write.

Please Note: This sample is provided for guidance only. The provided information, including samples and examples, is not guaranteed for accuracy or legality. Letters and other correspondence should be edited to fit your personal situation.

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