New Employee Welcome Aboard Email Examples

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When someone is hired for a job, there are a number of formalities to take care of before they begin their first day as a new employee with the company. There are tax forms, employee guidelines, a handbook, and packages explaining benefits that need to be reviewed. A welcome aboard letter serves to confirm the new employee's status and start date, and let them know that they are already an integral part of the team.


What to Include in the Welcome Letter

Along with confirming the start date, the letter should also include information on where the new employee will go on their first day (e.g., "Head to the reception desk, and ask for Derrick.") You can also share information on what to expect on their first day. For instance, you might say, "You'll spend most of your morning filling out paperwork and going through orientation with HR. Then, we'll have a welcome lunch, so you meet the whole team, followed by some one-on-one training with me." 

The tone of the correspondence should be welcoming — you want the new employee to feel excited to be joining the company. If there is any information, such as a social security card or bank account details, that needs to be provided beforehand or brought in on the first day, you can include details in the letter. You can also include links, attachments, or printed out information on the company's mission, upcoming projects, etc.


The following are examples of a welcome aboard email messages, along with a letter, to send to a new employee. The letter should come from the direct manager, but additional notes may come from colleagues.

Email Welcome Message Examples

If you are sending an email message the subject line of the message can simply say "Welcome" or "Congratulations." Then, in the body of the email, you can briefly mention some of the things to expect on the first day, and confirm the start date.

Example #1

Subject Line: Welcome Aboard

Dear Jake,

It is my pleasure to welcome you to the accounting department at XYZ Company. I enjoyed talking with you last week, and am looking forward to seeing you on April 19.

When you arrive, you’ll see Nick at the reception area. He’ll take you to get your ID, show you your workspace, and introduce you to the rest of the staff. We’re looking forward to working with you.

Welcome to the team!


Bill Brown
(123) 456-7890

Example #2

Subject: Welcome!  

Dear Riley,

I was pleased to hear that you accepted the position with our firm, and that you’ll be joining us September 7. Welcome aboard!

You’ll be working closely with me for the first couple of weeks, until you get to know the routine here.

I’m looking forward to hearing your ideas, and getting your input. Don’t hesitate to call, text, or email me if you have any questions before your first day.


Melanie Davis


New Employee Welcome Aboard Letter

Your Name
City, State, Zip Code


City, State, Zip Code

Dear Jeanette,

We are very happy to welcome you to the sales team here at Specialty Stones. You are joining us at an exciting time of year, as we are moving into our busiest season.

We are hopeful that with your fresh ideas and enthusiasm, this will be one of our best summers ever!

As we discussed during your interview, we are projecting unprecedented growth this year, and are counting on you to help us get there.

When you arrive on Monday, November 14, stop by my office and I'll show you to yours and introduce you to Marc and Karen who were out of town when you were here for your second interview. We are all looking forward to working with you and are certain that you are going to be a great fit for this team. Welcome aboard!

Yours truly,

Jeannete Cavenar

Read More: New Job Announcement Letters | Congratulation Note Examples

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