Sample Apology Email to an Employer for Missing an Interview

Letter Apologizing and Requesting Another Interview

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After doing all of the stressful initial work of your career search – crafting a professional resume and cover letter, searching job advertisements, applying to promising job openings – you’ve finally landed a personal interview. Yet, through no fault of your own, bad luck has hit and you missed the interview. Perhaps you or a child fell ill. Or your car broke down or was stuck in traffic.

Is it even possible to explain and remedy this situation?

Yes – if you immediately send an apology email or letter to the employer for missing the interview.

The following is an example of an email apology to an employer for missing a job interview. While a written letter is more formal, in this circumstance you might prefer to send an email due to the timeliness of the situation.

As you draft your apology, be sure to take ownership of your error and, if possible, briefly remark upon “lessons learned” – how you would avoid making this mistake in the future. While your tone should be sincerely apologetic, nonetheless express confidence in your belief that you are a good candidate for their organization and politely request another interview.

Sample Apology Email to an Employer for Missing an Interview

Subject: Your Name - Interview 

Dear Mr. Thomas,

I would like to apologize, most sincerely, for missing my interview on Wednesday, June 10 at 8:00 AM.  A freeway accident involving a semi-truck stopped traffic completely for thirty minutes on my way to your office, but that is no excuse.

I should have left my home even earlier to ensure I would arrive on time.

As a public relations firm, I understand that Extreme Public Relations Company values professionalism, which includes timeliness. Whether in a staff meeting or a client consultation, I understand that you would expect your employees to be punctual, and to notify you ahead of time if they are delayed.

I am currently taking steps to ensure that I am not late for a meeting again. I plan to leave for meetings even earlier than I already do to ensure I am on time regardless of delays. I will also always check local traffic reports before planning my driving route.

I demonstrated a lack of professionalism on Wednesday. However, I would like to request another opportunity to interview with you for the position of Communications Assistant at Extreme Public Relations Company. I know that, despite my embarrassing error on Wednesday, I am an ideal candidate for the position, due to my extensive experience and my proven ability to achieve quantitative results for my clients.

I will call you later this week to see if we can schedule a time to meet again. Again, I am very sorry for my actions. I look forward to meeting you and demonstrating to you why I am a strong candidate for the position.

Best regards,

Firstname Lastname

It is important to include your name, email address and telephone number in the email.

You want to make it as easy as possible for the employer to reach you without their having to look through your paperwork or past email messages for your contact information.

Printed Apology Letter to Employer for Missing an Interview

If email is not an option for sending the apology letter, you can consider sending a printed letter. Compose it and mail it immediately to ensure it arrives within the next day to two days.

The body of the letter would be the same as the email, but it should follow business letter format. Use business quality paper and an envelope rather than informal stationery or a greeting card. You may be tempted to drop it off in person, but that may not be welcome, especially if you arrive while they are receiving other applicants to interview. Also, a hand-delivered letter may get overlooked or misrouted.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email


City, State, Zip Code

Dear Mr./Ms. Last Name:

(Body of the apology as above)


Your signature

Your Typed Name (First, Last)

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