Tips for Listing a Reason for Leaving on Job Applications

Woman filling application form
Daniel Grill / Getty Images

Employers will often ask for the reason why you left each previous job next to the position listing on job applications. As with all job search documents, you need to avoid telling any lies while allowing yourself the benefit of the doubt. Always try to make the reason sound positive, even if you need to work at it a bit.

Remember, prospective employers can and may call your former employers to verify that the reason you listed is accurate.

Tips for Listing Reasons for Leaving on a Job Application

Some reasons will be straightforward, and easily accepted, like:

  • Moved on to a more responsible position
  • Laid off from job due to corporate merger
  • Left for the beginning of the fall semester
  • Landed a higher paying job
  • Left to focus on varsity baseball during the spring
  • Left to devote more time to academics
  • Position ended after summer

In other cases, you may have had a concrete rationale like:

  • Caring for a sick family member
  • Coping with an illness yourself which has passed
  • Spouse transferred to a new city
  • Moved to be closer to family

Of course, you will want to mention reasons which don't reflect negatively on you whenever possible. This is where giving yourself the benefit of the doubt can come into play. For example, say you were laid off from an employer that was experiencing financial difficulties. Even though a secondary reason why you were chosen was because you were a lower performing employee, it is fair enough to cite budget cuts if you probably wouldn't have been let go otherwise.

Try to Keep It Positive

You should also avoid mentioning any reasons that reflect negatively on a former employer. You may have left the position because you did not get along with your manager or co-workers, but it's preferable to say that you wanted a new challenge, were offered a higher paying position, or that the company restructured.

Prospective employers tend to look negatively on employees who disparage their former colleagues, so keep any notation about less than optimal circumstances as positive as possible.

Tricky Reasons for Leaving

When you leave a job for a positive reason, it’s a simple thing to explain, on your application and in an interview. Sometimes though, your reasons for leaving are a little more complex. Perhaps you quit your previous position because you were unhappy- your boss was difficult, your job was going nowhere, or you had co-workers who were unbearable. Maybe you were fired - your attitude had become problematic, you got in a fight with your supervisor, or you weren’t doing a good enough job.

Keep in mind that when leaving a job you can sometimes negotiate with your employer about how your departure might be represented to future employers thus avoiding some of these tricky application issues.

Quitting Your Job

There are lots of reasons to resign from a position, but some of them sound better to future employers than others. Before you turned in your resignation, you hopefully gave some thought to leaving your job graciously. You probably had a very good reason for quitting, but now you have to explain to your potential employer in a way that you and your former employer will agree on, in the likely event that they check.

Whatever the circumstances, try not to place blame, as it will only reflect badly on you.

When You Have Been Fired

Explaining being fired can be one of the most difficult things you encounter during the job search process. It’s likely an emotional issue for you, and even if it’s not, it can be difficult to explain while keeping your reputation untarnished. If you have to list a reason on a job application, it can be challenging to come up with an appropriate response that will be verified by your former employer. Here's a list of reasons for leaving a job to help you answer the question in an appropriate way.

Stick to the Facts

It's important to make sure that your previous employers can't factually dispute the reason you list on your application, because your prospective employer can use any untruths on an application as grounds for dismissal, even if they come to light after you have been hired for the job.

Read More: How to Apply for a Job