Letters of Appreciation to Team Members

Young woman writing postcard in pub
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It’s always good practice to recognize the efforts of the members of your team. Communicating with the people who lend you a hand is one of the best ways to strengthen your work relationships and your network. Everyone likes to be appreciated, and most people do their best work when they feel a level of personal satisfaction.

One of the quickest and easiest ways to do this is to write a letter of appreciation to your team members when they do something outstanding.

Your letter can be sent via mail or email, and should express your thanks for a job well done.

How to Send Your Thanks

The size of your company, your relationship with the team members and team leader, and the scope of the project can all affect how you choose to send your letter.

Sending a written note has the advantage of providing the recipient with a hard copy of the letter. A handwritten note can add a personal touch that means something special to certain people.

Sending the message by email will get it there immediately, and the note can also be copied to supervisors or human resources (HR) managers who may want a record for the employee’s file.  

What to Include in Your Letter

In your letter of appreciation, be specific about the project that the team member was helpful with. You can recognize the skills and experiences the person used to assist with the project, and mention how they helped the team accomplish their goals.

You should thank them for the time and effort they shared. You can also mention that their willingness to help will be brought to the attention of upper management. While most people are willing to help another team when they can, letting them know that their efforts will be noted to the people making wage, bonus, and promotion decisions will provide them with tangible appreciation for their efforts.

Here are some sample appreciation letters for a team member at work. Use these examples to get ideas for what to include in your own letters.

Sample Appreciation Letter To Team Member

A business letter should be formatted with the names and addresses at the beginning of the letter, with a handwritten signature as well as your typed name at the close.

Firstname Lastname
Title
Company Address
City, State, Zip Code

Firstname Lastname
Title
Company Address
City State, Zip Code

Date

Dear Firstname,

Thank you very much for meeting with me yesterday regarding our current social media marketing project. I really appreciate your insight into streamlining the implementation plan. I am looking forward to incorporating your suggestions into our timeline.

It is really helpful to have someone who has had experience with similar market parameters to help with this undertaking. I appreciate your advice and assistance and being part of our team.

Best Regards,

Your Written Signature

Your Typed Name

Sample Appreciation Note To a Team Member

A handwritten note should contain the date on the card before the salutation.

Date

Dear Firstname,

I really appreciate your taking the time to help us get started on our year end inventory.

It was so helpful to have someone who has been through the whole process before to guide the newer employees through the procedure.

Your experience made everything go so much smoother, and we are already noting improved accuracy in our numbers due to your input.

Regards,

Yourname

Sample Appreciation Email To a Team Member

If you are sending an email message the subject line of the message can simply say thank you. You might want to cc the person’s supervisor and/or upper management as well.

Cc.: Supervisor, Regional Manager

Subject Line: Thank You

Dear Name,

I would like to thank you and your team for the work you have put in over the last month on the proposal for the expansion of our building. You have put together a thorough and well-researched presentation, and I am looking forward to sharing it with the regional executives when they arrive next week.

Please express my sincere thanks to the rest of your team.

I will be updating and thanking them all individually after your presentation to the executives. We should have feedback and a decision on moving forward with the project by the first of the month.

Best Regards,

Name 

More Ways to Show Your Appreciation