Letter of Withdrawal Samples

Sample Letters Withdrawing an Application for Employment

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During your job search, you may find yourself in a situation where you need to withdraw your application. This can happen for many reasons - you may have accepted another job, your spouse is being transferred out of town, a family member has become ill and you need to care for them, or you may just realize that the job isn’t a good fit.

The most professional thing to do in this event is to notify the employer with a letter of withdrawal.

What to Include in a Withdrawal Letter

In your letter, you don’t need to provide a reason for withdrawing your application. You are simply letting them know that you no longer wish to be considered for the position. If you decide to include a reason, keep it positive. If the job just isn’t a good fit, you can say so without implying anything negative about the company or their staff.

You should send the letter as soon as you know that you are no longer interested in pursuing the job, to allow the hiring manager to focus on viable candidates. Here is more advice on how to withdraw from consideration for a job.

How to Format the Letter or Email Message

If you send your letter via postal service, you should format it as you would any professional business correspondence. Begin with your contact information, followed by the date and the employer contact information. Your letter should begin with a polite salutation, and then express the reason you are writing.

Thank them for the time they have spent considering you for the position, and then use a professional closing.

When you send your letter of withdrawal via email, you don’t need to include the employer’s contact information. The subject line should include your name and “Withdraw Application.” Begin the letter with your salutation followed by a paragraph (or two) stating your intention to withdraw your application from consideration, and thanking them for their time.

Close with your name and contact information.

Letter of Withdrawal Examples

Take a look at our sample letters of withdrawal to get ideas about what to say when you need to remove yourself from consideration for a job.

Sample #1
Your Name
Address
City, State, Zip Code
Phone Number
Email

Date

Name
Title
Organization
Address

City, State, Zip Code

Dear Name:

Thank you very much for considering me for the position of Job Title with Company Name. However, I would like to withdraw my application for the job.

I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company.

Again, thank you for your consideration and the time you shared.

Signature 

Your Name

Sample #2

Subject: Firstname Lastname - Withdraw Application

Dear Mr. Jones,

I sincerely appreciate your consideration for the account manager position with your firm. I regret to inform you that I must withdraw my application for the job. My husband has received an attractive promotion with his company that will require relocation to another state, and we will be moving at the end of the summer.

Thank you for the time you spent reviewing my qualifications and meeting with me.

Best Regards,

Firstname Lastname
999-999-9999
lastname123@email.com

More Resources

Rejecting a Job Offer
How to decline a job offer.

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