Letter of Withdrawal Samples

Sample Letters Withdrawing an Application for Employment

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During your job search, you may find yourself in a situation where you need to withdraw your application. This can happen for many reasons, including:  

  • You accept another job
  • You need to relocate (for instance, because your spouse is being transferred out of town) 
  • A family member has become ill and you need to care for them
  • You realize the job isn't a good fit

Whatever the reason, the most professional thing to do in this event is to notify the employer with a letter of withdrawal promptly.

Why Withdraw Your Application 

People sometimes worry that withdrawing their application will burn a bridge with the company. In fact, if you are certain the job is not right for you, withdrawing your application is favor to the company. It saves them time and effort, and allows the company to focus on candidates who are still interested in the position. Employers would prefer to avoid making job offers that are rejected (if you do have to decline a job offer, though, here's how). 

The key to avoiding any soured relationship is to be polite and prompt with your withdrawal letter. 

What to Include in a Withdrawal Letter

In your letter, you don’t need to provide a reason for withdrawing your application. You are simply letting them know that you no longer wish to be considered for the position. If you decide to include a reason, keep it positive. If the job just isn’t a good fit, you can say so without implying anything negative about the company or their staff.

You should send the letter as soon as you know that you are no longer interested in pursuing the job, to allow the hiring manager to focus on viable candidates. Here is more advice on how to withdraw from consideration for a job and how to decline an interview.

How to Format the Letter or Email Message

If you send your letter via postal service, you should format it as you would any professional business correspondence.

Begin with your contact information, followed by the date and the employer contact information. Your letter should begin with a polite salutation, and then express the reason you are writing.

Thank them for the time they have spent considering you for the position, and then use a professional closing.

When you send your letter of withdrawal via email, you don’t need to include the employer’s contact information. The subject line should include your name and “Withdraw Application.” Begin the letter with your salutation followed by a paragraph (or two) stating your intention to withdraw your application from consideration, and thanking them for their time.

Close with your name and contact information.

Letter of Withdrawal Examples

Take a look at our sample letters of withdrawal to get ideas about what to say when you need to remove yourself from consideration for a job.

Sample #1
Your Name
City, State, Zip Code
Phone Number



City, State, Zip Code

Dear Name:

Thank you very much for considering me for the position of Job Title with Company Name. However, I would like to withdraw my application for the job.

I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company.

Again, thank you for your consideration and the time you shared.


Your Name

Sample #2

Subject: Firstname Lastname - Withdraw Application

Dear Mr. Jones,

I sincerely appreciate your consideration for the account manager position with your firm. I regret to inform you that I must withdraw my application for the job. My husband has received an attractive promotion with his company that will require relocation to another state, and we will be moving at the end of the summer.

Thank you for the time you spent reviewing my qualifications and meeting with me.

Best Regards,

Firstname Lastname

Sample #3

Subject: Firstname Lastname - Withdraw Application

Dear Ms. Smith: 

Thank you for meeting with me last week to discuss the role in the marketing department. I enjoyed our conversation and was so intrigued by the projects that are in the works at XZY company.


I'm writing today to withdraw myself from consideration from the position, however, since I was offered a role at another company and accepted the job offer. 

Thank you again for your time and consideration. 


Firstname Lastname

Related Articles: Rejecting a Job Offer | How to Decline a Promotion