Letter of Resignation Sample

signing document
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After much thought and consideration, you’ve made the decision to resign from your current job. While you may choose to tell your manager that you are resigning during an in-person conversation, it's wise to have a written letter of resignation available as well. You can print the letter to give to your manager during a conversation about your resignation. Or, you can email it before or after your chat.

If you're not sure when your final day of work will be, wait until after your meeting and follow up with an email message; it’s customary to provide an employer with at least two weeks’ formal notice before your ultimate departure.

Why Write a Resignation Letter

Why write a resignation letter? A formal resignation letter documents the fact for your company’s human resources department that you're leaving. It also provides your employer with the date of your departure and other information they may need to finalize your termination from employment with the company. Finally, it’s a mark of your professionalism and allows you to leave your current position knowing you’ve crossed all the “T’s” and dotted all the “I’s.”

Keep Your Letter Short and Simple

A resignation letter allows you to cut through any confusion that could result during a face-to-face conversation with your manager or supervisor.

Your letter does not need to be lengthy. See below for a sample resignation letter that is brief and to-the-point. The main items to include in the letter are:

  • The fact that you're leaving the company
  • Your last date of work

As well, it is both appropriate and polite to include a thank you for your time at the company and an offer to assist during the transition as you exit if you will be available.

It's possible that the letter will be included in your employee file with the company, and consulted if you request a reference in the future. Thus, your tone should be as positive and professional as positive so that no shadows are cast regarding your final work performance and departure.

So, even if you are disenchanted with your job, resist the temptation to comment negatively on fellow employees, your manager, or the company. There is no need to give the employer any more information than they need to know, which is the simple fact that you are resigning and when you are leaving.

Use this letter of resignation sample to help you write your own letter that formally informs your employer that you are submitting your resignation, making sure to tailor it to fit your own particular circumstances.

Printed Letter of Resignation Sample

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

Please accept this letter as formal notification that I am leaving my position with XYZ company on September 15.

Thank you for the opportunities you have provided me during my time with the company. I am more than grateful to have had the opportunity of working with the team here.

If I can be of any assistance during this transition, please let me know.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Email Letter of Resignation Sample

Subject: Your Name - Resignation

Dear Mr./Ms. Last Name:

This is to formally notify you that I am ending my employment with ABC company, effective on June 30, 20XX. 

I appreciate the professional, training, social, and personal development opportunities I've had while with the company; thank you for the support you have provided me during my tenure here. 

Best Regards,

Your Typed Name
Home Address
Phone Number
Personal Email Address

Sending an Email Resignation Message

If you’re emailing your letter, here's how to send your resignation email message, including when to send it, what to include, and how to format it. On your subject line, use a phrase similar to “Notice of Resignation – [Your Name].” This will ensure that your resignation receives immediate attention and review.

Be sure to include your contact information in your signature. That way the company can easily get in touch with you if they have questions after you've left.

Read More: More Resignation Letter Samples | Resignation Email Message Examples | Resignation Letter Writing Tips | Resignation Do's and Don'ts